Job Title: HR CoordinatorJob Description

As a Human Resource Coordinator/Executive Assistant, you will provide HR support to the HR functions and offer high-level administrative support to our President and General Manager. You will handle information requests and perform clerical functions. You will assist in recruitment, onboarding, and employee relations to maintain a positive work environment. You will ensure the accuracy of people's data, support transactions, and answer first-line HR queries. You will carry out HR administration, ensuring high levels of accuracy.

Responsibilities

• Assist in recruitment, onboarding, and employee relations to maintain a positive work environment.

• Ensure accuracy of people's data and support HR transactions.

• Answer first-line HR queries and provide HR support.

• Handle information requests and perform clerical functions.

• Provide high-level administrative support to the President and General Manager.

• Coordinate travel arrangements across multiple countries and time zones.

• Maintain HRIS data integrity and generate reports for HR metrics and analytics.

• Provide general administrative support to the HR department.

• Manage the Group President's calendar and schedule appointments.

• Organize meetings and take minutes.

• Conduct research, proofread, prepare reports, and assist with special projects as needed.

• Maintain confidentiality and discretion in all matters.

• Coordinate HR programs and initiatives such as performance management, employee engagement, and diversity and inclusion efforts.

• Assist the wider team in executing HR programs, projects, events, recruitment, compensation, and compliance matters.

Essential Skills

• Proven track record in HR coordination, Executive Assistant or related field.

• Knowledgeable about HR policies and procedures.

• Proficiency in HRIS systems and MS Office suite, with the ability to generate reports and analyze data.

• Excellent communication and collaboration skills to work effectively with cross-functional teams.

• Approachable and easy to talk to, building rapport well and being a good listener.

• Intentional about seeking input and including others when making decisions.

• Self-aware and willing to reflect critically on opportunities for self-improvement.

• Builds trusting relationships by being transparent and acting with integrity.

Additional Skills & Qualifications

• Experience coordinating travel arrangements across multiple countries and time zones.

• Ability to maintain HRIS data integrity and generate reports for HR metrics and analytics.

• General administrative support experience within an HR department.

• Experience managing executive calendars and scheduling appointments.

• Skilled in organizing meetings and taking minutes.

• Strong research, proofreading, and report preparation skills.

• Ability to assist with special projects as needed.

• Capable of maintaining confidentiality and discretion in all matters.

• Experience coordinating HR programs and initiatives.

Work Environment

This position is 100% onsite in Mukilteo. The work environment is dynamic and collaborative, with a focus on maintaining high levels of accuracy and integrity in all HR functions.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.