This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2233086

rrUniversity of Idaho

rrOffice Manager

rrLocation: Moscow

rrDivision/College: College of Education, Health & Human Sciences

rrEmployee Category: Classified

rrPay Range: \$23.03 per hour or higher depending on experience and education.

rrFTE: 1.0

rrFull/Part Time: Full Time

rrPosition Summary:

rThe position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

• Coordinate office functions and maintain office processes, procedures, and records
• Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
• Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
• Support regular and non-routine meetings and events; coordinate complex travel arrangements
• Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
• Maintain individual and office calendars
• Utilize university programs to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
• May supervise or direct the work of others
• Other duties as assigned

rrMinimum Qualifications:

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• High School Diploma or equivalent

{=html} <!-- --> - Three years performing administrative or office support functions - Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials - Using computer software and applications for word processing, spreadsheets, email and internet research

rrPreferred Qualifications:

rEducation and Experience:

• Bachelors Degree OR equivalent combination of experience and/or education
• Two years of administrative support experience in an academic environment
• Experience using complex software systems such as Jagger, Chrome River, Banner, VandalWeb and PeopleAdmin
• Familiarity with maintaining electronic and paper-based filing systems

Skills and Abilities:

• Strong customer service skills
• Ability to manage calendars and scheduling efficiently
• Proficient in interpreting, applying, and explaining complex information such as regulations and policies
• Ability to analyze information, identify problems, define alternatives, and develop recommendations for management/administrators.
• Self-motivated and able to work independently to coordinate complex activities
• Excellent written and verbal communication skills, including articulation and effective interaction with various stakeholders
• Knowledge of university policies and procedures and office support functions

rrPhysical Requirements & Working Conditions:

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• Occasionally lift, carry and/or otherwise move up to 25 pounds.

Occasionally ift, carry and/or otherwise move up to 25 pounds.

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rRequired Licensures, Certifications or other

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rPosting Number: SP004493P

rrPosting Date: 07/02/2024

rrClosing Date:

rrOpen Until Filled: Yes

rrSpecial Instructions:

rPlease submit a resume, contact information for three references and a letter of qualification addressing the job responsibilities and qualifications.

First consideration will be given to applicants applying by July 16, 2024

rrBackground Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

rrTo apply, please visit: jobs.uidaho.edu

rrEEO Statement

rUniversity of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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