Summary THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION. This National Guard position is for a AGENCY PROGRAM COORDINATOR (T5), Position Description Number T5051000 and is part of the AL USPFO, National Guard. ORGANIZATION: USPFO, MONTGOMERY, AL SELECTING OFFICIAL: J. HAWTHORNE Responsibilities (1) As the APC, the incumbent drafts policy regarding operation of the charge card program within the state. Incumbent coordinates with NGB Program Coordinator. Performs program oversight of all travel charge card accounts to ensure DOD, DA, NGB, and State, policies and procedures are implemented and followed. The APC brief's program status at appropriate levels. Analyzes and reviews individual charge card and Automated Teller Machine (ATM) activity to identify potential abuse and/or no n-official use. The APC provides documents, briefs, and reports to the appropriate level of command/supervision on potential abuse cases. The APC, in accordance with command policy, coordinates transactions affecting available limits, ATM and overall charge card limits, lifts restricted status, and recommends approval of travel card reinstatement. Processes applications for charge cards. Cancels and/or revokes card for misuse. (30%). (2) Provides technical supervision of subordinate Local Program Coordinators (LPC). The APC conducts training for state/activity LPCs as necessary. The APC ensures subordinate LPCs train all cardholders on their responsibilities to appropriately use the charge card and ensure each cardholder completes and understands the Statement of Understanding. Requests, receives and reviews information reports from the charge card company through electronic means. Performs maintenance on accounts chargeable to the state including cancellations and transfers. Queries databases to obtain reports download information and create customized reports. (30%) (3) Serves as primary point of contact for debt management for the travel card program. Collects, reviews, request relief, and coordinates sensitive issues with the vendor. Additional responsibilities include coordinating with the vendor, NGB and LPCs for special services supporting mission requirements. These services include but are not limited to unit charge accounts and traveler checks. Receives purchase orders, contracts, pay and travel orders, Government Bills of Lading, Government Transportation Requests and similar documents for obligation against appropriated funds. Reviews documents to ensure they support transactions and are in accordance with DFAS regulations are charged to the applicable appropriation, and funds are available for the obligation. Reconciles subsidiary accounts with general ledger control accounts for receivables, payables, work-in-process and property accounts. (20%) (4) Performs research of current accounts, historical data and source documents to develop and explain detailed accounting information not otherwise readily available. Develops comparative data that explains complex relationships between accounts, time periods and costs of various operations. Identifies significant changes and determines related causes. Provides detailed interpretations, suggestions for action and recommendations for improvement based on the process. (20%) (5) Performs other duties as assigned. Requirements Conditions of Employment Qualifications EXPERIENCE REQUIREMENTS: Each applicant must fully substantiate (in his/her own words) that he/she meets the requirements of the Specialized Experience listed below: Otherwise, the applicant will be considered unqualified for this position. DO NOT COPY THE VACANCY ANNOUNCEMENT OR THE POSITION DESCRIPTION. DOING SO MAY RESULT IN DISQUALIFICATION FOR THE POSITION. GENERAL EXPERIENCE: Work involving supervising or performing clerical, assistant, or technical work which requires knowledge of the procedures, established guidelines, and techniques involved in carrying out the work of the organization. SPECIALIZED EXPERIENCE: Must possess 1 year equivalent to at least next lower grade level. Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Applicants who have the 1 year of appropriate specialized experience, as indicated in the table, are not required by this standard to have general experience, education above the high school level, or any additional specialized experience to meet the minimum qualification requirements. Education Generally, not applicable Additional Information If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx).