Apply for Job Job ID362150 LocationTwin Cities Job FamilyLR-Clerical Full/Part TimeFull-Time Regular/TemporaryRegular Job Code1885 Employee ClassAFSCME Unit 6 - Clerical Add to Favorite Jobs Email this Job About the Job Position Responsibilities: The Program Administrative Assistant provides essential administrative support for the departmental leaders of the Raptor Center, with a primary focus on supporting education and clinic department initiatives. These initiatives include key priorities for the center including supporting the operations of our education grant funded initiatives, such as working with schools and community partners, as well as our global professional training offers that occur onsite at TRC, virtually, and at global partner locations. Essential Functions: General TRC Admin support (45%) Assist with general tasks such as ordering and purchasing for the center, travel arrangements and reimbursements, meeting logistics and minutes, internal staff communications, office equipment maintenance and inventory, generating reports, maintain, update, and document office procedures; assist with special events Maintain and further develop TRC employee handbook and onboarding system for new employees. Take the primary lead on administrative aspects of hiring and new employee onboarding Manage TRC UMN accounts (passwords, expiration dates, etc.), state and federal permits, out-of-state education permits, van leases and maintenance Create and maintain a system for labeling and filing photos and videos Education program support (25%) Primary administrative support for school solicitations for grant programming, including creating new and evaluating existing approaches, coordinating with TRC scheduling and education teams, and serving as member of the education grant programming team Manage/coordinate partnership communication for K 12 programming Provide assistance in arranging transportation and other details of long-distance offerings Admin support for on and off-site professional teaching (15%) Work with team members to schedule and market offerings Manage course registration sites in the University course registration system Support registrants for technical issues Attend online offerings as requested, providing Zoom admin support Work with CVM on getting and maintaining RACE certification; assist with creating and sending CE certificates Coordinate on-site workshops such as hotels, space, food, shuttles, etc. Assist with the admin components of hiring interns - advertising, helping post/update VIRMP site. receiving and organizing applications, scheduling interviews Assist clinic staff in scheduling visiting vet students, vets, and peer professionals, obtaining required documentation/paperwork Admin support for gift store and front desk (10%) Assist with ordering and Pcard transactions Assist with tracking sales and inventory to help increase revenue Other duties as assigned (5%) Qualifications Minimum Qualifications: High School Diploma/GED and four years of related office and administrative experience Proficiency in MS Office (Word, PowerPoint, Excel) Training/education may be substituted for some of the years of experience. Strong organizational skills with the ability to multitask Excellent written and verbal communication skills with a detail-oriented aptitude Demonstrated ability to problem solve and to work independently Experience in, and an ongoing commitment to, a culture of diversity, equity and inclusion; working effectively with and across diverse communities: e.g. people of color, underrepresented groups; people with both visible and invisible disabilities; women; people of various gender and sexual identities and expressions; and first-generation students from economically disadvantaged backgrounds Preferred Qualifications: At least two years of experience working as an administrative assistant or specialist at a University or at a county, state, or federal governmental organization Experience with publ c education, including licensing and standards at a state level Passion for wildlife, conservation, or environmental science Demonstrated ability and flexibility to work successfully with a diverse group of internal and external clients Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Employee Transit Pass with free or reduced rates in the Twin Cities metro area Please visit the Office of Human Resources website for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647. Diversity Employment Requirements Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. About the U of M The University of Minnesota, Twin Cities (UMTC) The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations. At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.