Apply for Job Job ID362387 LocationTwin Cities Job FamilyCampus Operations Full/Part TimeFull-Time Regular/TemporaryRegular Job Code8421EV Employee ClassCivil Service Add to Favorite Jobs Email this Job About the Job The Event Coordinator provides support and logistical planning for the University of Minnesota Foundation (UMF) Events and Creative Department, which produces more than 225 stewardship, cultivation, and pipeline events annually. Position implements and coordinates general operations of event strategies, logistics, expense tracking, and execution for events supporting the Foundation's fundraising objectives. Starting salary: $50,000- 55,000 based on experience. Responsibilities: Event Support (100%) Supports projects with high attention to detail, time sensitivity, internal and/or external customers, including triaging, developing, and implementing key elements Coordinates and executes logistical workflow for assigned projects based on established procedures and guidelines Collaborates with internal and/or external partners to move projects forward and ensure thorough communication of event details and resources Anticipates common needs and takes appropriate initiative to promote a smooth planning process and guest experience Professionally interfaces with leaders and donors on the phone, in-person, and by email Proactively tracks critical facets of each event and provides needed updates to manager, project team, and other necessary parties Adheres to timelines, manages own time accordingly, and can juggle competing priorities and deadlines Manages details including: online registration, RSVPs, data entry, etc. accurately and consistently Creates, proofs for accuracy, prints, and assembles event materials such as nametags, programs, digital assets, confirmation packets, invitations, PPT presentations, etc. Drafts, manages review process, and distributes briefing materials to UMF and U of M leaders Solicits and coordinates event staffing, develops and executes event-related training, and ensures accurate and complete execution of all event logistics Responsible for event day preparation, packing, set-up, execution, and clean-up Prepares budget and financial reports - coordinates, tracks, and records invoices and vendor payments Researches, identifies, and recommends vendors, and conducts additional event related research as assigned Provides event consultation and customer service for UMF, collegiate, and external (community partners) clients seeking event support Provides work direction to student interns Works assigned events, providing on-site event coordination and support, including evenings and weekends. Demonstrate commitment to valuing diversity and contributing to an equitable and inclusive working and learning environment (exhibit 100% of the time) Continuous learning in diversity, equity and inclusion for oneself and team via training, podcasts, articles, etc. Seek to explore and understand cultural differences and create a culture of belonging. Develop and employ anti-racist practices and principles to accomplish work. Advocate for employees of all ethnicities, genders, ages and backgrounds Cultivate and develop inclusive and equitable working relationships with employees, colleagues, stakeholders, etc. Qualifications Required Qualifications: Bachelor's degree in Communications, Marketing, Public Relations, Business, or related field; OR a combination of education and experience as listed totaling a minimum of four years Experience utilizing tracking software or databases for data entry, reporting, and analysis Excellent organization, project and time management, problem-solving and client service skills Demonstrated experience using Microsoft Office (Word - mail merge, tables, hyperlinks; Excel - designing worksheets/charts and linking worksheets; PowerPoint - designing and building custom slides/templates, incorporating sound/video clips, packaging and running presentations) Ability to handle multiple tasks using initiative to overcome obstacles and complete tasks accurately and on deadline Demonstrates resilience and grace under pressure Capable of quick and logical problem solving Ability to accept and harness constructive feedback Preferred Qualifications: Experience in the events, hospitality/service industry or Marketing/Public Relations related project management Experience in an academic, fundraising, marketing, or nonprofit environment Working knowledge of online event registration Exposure to donor management system platforms Proven ability to work successfully with a large team, donors, and vendors Demonstrated strong interpersonal and communication skills, both oral and written Working knowledge of virtual event production American with Disabilities Act (ADA) Requirements: Office environment including standing and sitting at desk, use of computer, occasional lifting of approximately 10#. On event days: ability to spend 10+ hours engaging in physical activity, including lifting and moving boxes and items (up to approx. 45 pounds) from storage to venue; setting up registration tables, displays and signage; setting and decorating tables; greeting and assisting guests at registration; disassembling and packing event materials About the Department At the University of Minnesota Foundation (UMF), our mission is to connect passion with possibility, inspire generosity, and support greatness at the University of Minnesota by placing donors at the heart of everything we do and every decision we make. UMF is a nonprofit organization responsible for raising and managing gifts to the University of Minnesota. For more information about UMF, please visit https://give.umn.edu/about/about-umf. Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) opportunity Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Employee Transit Pass with free or reduced rates in the Twin Cities metro area Please visit the Office of Human Resources website for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.