Job Information
State of Minnesota CTE Administrative Support Specialist - Office & Admin Specialist Int in Minneapolis, Minnesota
Working Title: CTE Administrative Support Specialist - Office & Admin Specialist Int
Job Class: Office and Administrative Specialist, Intermediate
Agency: Education Department
Job ID : 76434
Location : Minneapolis
Telework Eligible : Yes - Telework arrangements may be possible. You will discuss your preferences and requirements of the position and complete a telework agreement. Employees do need to reside in MN or a border state and may need to report to the office on a periodic basis.
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 07/05/2024
Closing Date : 07/19/2024
Bid Open : 07/05/2024
Bid Close : 07/12/2024
Hiring Agency/Seniority Unit : Education Department / MDE-Exc Res Acd-AFSCME
Division/Unit : Education-St Paul / Career TechEd/CommuEd/Svc Lrng
Work Shift/Work Hours : Day Shift
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $19.57 - $25.95 / hourly; $40,862 - $54,183 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : Career and College Success Division
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
CURRENT permanent non-probationary classified employees represented by AFSCME, Council 5 who are interested in bidding for the position should consult, Article 12, Vacancies, Filling of Positions, Section 6, Eligibility for Bidding, of their negotiated agreement.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
As the CTE Administrative Support Specialist for the Career and College Success Division, you will provide direct administrative and program support to the Career and Technical Education Supervisor and program staff. Duties will include:
Perform administrative support work requiring special knowledge of program operations which involves support and technical advice to the general public;
Develop and maintain spreadsheet, databases;
Supports staff in-state and out-of-state travel processes and requisitions;
Assists with CTE program approval and equipment in-take; and
Provides administrative service to the supervisor and specialists.
Minimum Qualifications
Customer Service skills sufficient to:
Answer questions politely via phone, email and other written or electronic correspondence;
Provide guidance to other employees on handling difficult or complex problems and resolving escalated complaints or disputes; and
Provide effective general and specialized office support on the phone, in person and online (this requires common courtesy, tact, interested in problem solving, empathy, and the ability to organize ideas logically).
Demonstrated skills and abilities using computer software programs and word processing performance with Microsoft Office Suite (including Word, Excel, Access, PowerPoint), Microsoft Publisher, Adobe Acrobat Professional, Content Management and system interface, Microsoft Office or other email systems sufficient to provide the needed administrative support, and to design efficient processes and systems.
Data entry performance and data management skills sufficient to respond to requests for information and data, interpreting data, detecting data inconsistencies and resolving associated problems.
Typing/keyboarding skills sufficient to create, edit, and revise communications, documents, reports, training materials, etc.
Preferred Qualifications
Experience notetaking and summarizing action items from meetings
Ability to support in-person, hybrid and distance meetings
Experience creating accessible documents
Review documents for accuracy and identify discrepancies
Ability to clearly explain standards, policies, and procedures to internal and external stakeholders
Advanced proficiency in Microsoft Office Suite
Strong organizational skills & attention to detail
Experience updating website content
Experience collaborating in a team environment
Additional Requirements
A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:
SEMA4 Records Check (applies to current and former state employees only)
Employment Reference Check
Conflict of Interest Review
The Minnesota Department of Education will not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
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