POSITION SUMMARY:

The Office Administrative Assistant welcomes and directs guests and callers to the appropriate staff member in a professional and efficient manner while adhering to company protocols and values. The Office Administrative Assistant performs various clerical and administrative functions which support the office/reception area. The Office Administrative Assistant will also perform administrative functions associated with the MST Program. This position will represent ABH and its services in a positive and professional manner and adhere to ABHs best practices, guidelines, policies and procedures as established, promoting ABH as a leader in behavioral healthcare in all interactions and work.

DUTIES AND RESPONSIBILITIES:

Maintain

the

companys

front

desk

reception

area,

including,

but

not

limited

to,

welcoming

all

guests in a professional manner, answering the telephone and directing calls to the appropriate staff member, maintaining guest confidentiality forms; and maintaining conference room

schedules;

Operate office equipment such as fax machine, copier, and multiline phone

system;

Operate electronic postage machine; ensure proper postage and delivery of outgoing mail. Order postage and supplies for postage machine. Receive incoming mail; sort and distribute to appropriate programs/departments;

Assist with preparation of certified mail and UPS overnight packages. Maintain and match UPS slips with

bills;

Monitor the use of equipment and supplies for all locations. Ensure that common areas in the office are equipped with the necessary office

supplies;

Monitor inventory, ordering office supplies when needed and keeping the kitchen stocked and

tidy;

Report minor building issues to maintenance for

resolution;

Prepare various correspondence and forms as

needed;

Order food and beverages for onsite meetings; assist with set-up and take down when

needed;

Prepare bulk mailings; print envelopes, stuff letters and gift cards, brochures etc. as

needed;

Run reports for various departments as

needed;

Maintain employee telephone list;

Provides Administrative support for departments and Committees as needed

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