Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet (https://my.it.miami.edu/wda/erpsec/tipsheets/ER_eRecruiting_ApplyforaJob.pdf) .

The Bascom Palmer Eye Institute has an exciting opportunity for an Administrative Assistant.

The Administrative Assistant provides administrative support to facilitate a successful interaction between the patients, physician clinics, and social services. Under the direction of the physician, the administrative secretary will provide administrative support including assistance with clinical issues, patient phone calls, and assistance with manuscript/presentations/or IRB matters. Other administrative responsibilities also include the organization and planning of educational meetings. The Administrative Assistant will also be responsible for the day to day operation of the physician’s practice which includes, managing of patient and surgery scheduling from BPEI, triage of patient’s emergencies, coordinating consultations and communications with other services; specifically social services.

Core Functions:

• Completes assignments requiring the collection, and organization of data; may provide analysis.

• Serves as a primary information resource regarding service and program policies, procedures, and operational functions.

• Maintains calendar, types, provides routine and general clerical support or medical-related support which may include patient care, student service, reports, and statistics.

• Answers telephones, takes messages, answers routine questions, and transfers calls to appropriate individuals.

• Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs.

• Orders office supplies.

• Composes correspondence or selects standardized formats.

• Prepares financial forms (IDRs, BEFs, Pos, work orders, check requisitions, etc for department).

• May provide ancillary support to physicians

• Assist in preparation of documentation and billing for different funding

• Assist with the documentation of various patient assistant program for special medications

• Assist in updating medicine inventory

• Liaison for physician on schedule changes, template changes, clinical staffing and day-to-day clinical functions

• Oversee/approve any overbooking of physician’s clinical schedule, bumped clinics and arrange all appointments

• Other duties as assigned

Core Requirements:

• High school diploma or equivalent.

• Three (3) years of progressive related experience

.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

H4

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.

The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

Transforming lives

With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.