Job Family :

Operational Effectiveness Consulting

Travel Required :

Up to 25%

Clearance Required :

Ability to Obtain Secret

What You Will Do :

The Program Assistant will join Guidehouse to support a public diplomacy office at the Department of State. The client is transitioning to a new project management and operating model after completing a multi-year effort to modernize and restructure the Department’s public affairs sections at overseas embassies and consulates. The office is working to improve processes related to knowledge management, communications, collaboration, and leveraging new tools and technology.

In this role, the candidate will support the operations of the client’s human capital team and work with the client to review their current processes, recommend improvements, and explore applications for new technology and tools. The candidate will also support key team infrastructure to include scheduling with global teams, data collection and reporting, and communications.

Specific responsibilities to include:

• Knowledge Management: Collaborate across the Department to align file management. Determine internal knowledge management business processes that foster collaboration. Manage the collection, maintenance, and alignment of files and work products

• Process Management: Develop, manage and refine team processes (e.g., case assignment process; survey collection; status updates). Meet with stakeholders across the Department to gather requirements and understand business processes that will inform/impact team processes

• Communications: Coordinate with stakeholders across the Department to draft recurring external communications. Support internal team collaboration and coordination.

• Data Management: Collect and clean data from multiple sources; Report and communicate updates; Review data using systems like Salesforce and Asana

• AI: Explore opportunities for AI integration into business processes

What You Will Need :

• Ability to OBTAIN and MAINTAIN a SECRET Federal or DoD security clearance

• Bachelor's degree

• TWO (2) years of administrative or program support experience

What Would Be Nice To Have :

• State Department experience (or other international agency)

• Prior consulting experience

• Ability to learn and manage a variety of technology platforms

• Experience in Salesforce and Asana

• Experience with data collection and/or data information sharing

• Ability to view problems from multiple angles and apply a variety of solutions to solving them

• Ability to participate in and lead client-facing discussions and meetings

• Excellent organizational skills and attention to detail

The annual salary range for this position is $71,800.00-$107,600.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

What We Offer :

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Position may be eligible for a discretionary variable incentive bonus

• Parental Leave and Adoption Assistance

• 401(k) Retirement Plan

• Basic Life & Supplemental Life

• Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts

• Short-Term & Long-Term Disability

• Student Loan PayDown

• Tuition Reimbursement, Personal Development & Learning Opportunities

• Skills Development & Certifications

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Emergency Back-Up Childcare Program

• Mobility Stipend

About Guidehouse

Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.