Executive Administrative Assistant

Apply now (https://secure.dc4.pageuppeople.com/apply/1007/gateway/default.aspx?c=apply&lJobID=494584&lJobSourceTypeID=796&sLanguage=en-us) Job no: 494584

Work type: Staff

Location: Marquette, MI 49855

Categories: Office/Administrative Support, Other

Position Title:Executive Administrative Assistant

Department:Acad Senate

Term of Assignment:Continuing

Term End Date, If Applicable:

FLSA Status: Non-Exempt = overtime eligible

Work Schedule:Traditionally Monday - Friday, 8:00 am to 5:00 pm; occasional need to stay until 6:00 pm or support evening activities; hours outside of the normal working day are known well in advance and can be worked around if needed

Salary:$15.80

Travel:No travel

Brief Statement of Duties

Brief Statement of Duties:Provide administrative support to the NMU-AAUP leadership; Academic Senate Chair; the executive committees for both NMU-AAUP and Senate; and some standing committees (e.g. managing the FRC schedule, organizing/filing associated applications including sabbatical, promotion, tenure, etc). Responsible for office administration (i.e. office equipment troubleshooting, office supply inventory management, budget support, customer service, communications, document and form preparation and maintain complex filing system) and serve as first point of contact for external constituents. Other duties include support roles such as paying internal and external vendors; coordinating events; assist with election process; maintain websites (Academic Senate and NMU-AAUP); and maintaining and appropriately reporting membership lists etc.

Minimum Qualifications

Required Education:High School Graduation or Equivalent

Discipline / Degree Area:

Required Specialized Training/Certifications:

Required Minimum Work Experience:Five years of progressive office work experience, e.g., management support, independent creation/monitoring/oversight of the functioning of an office OR a Bachelor's Degree.

Knowledge, Skills, Abilities, or Attributes Required for Satisfactory Performance of the Position Duties:Excellent oral and written communication skills.

Customer and personal service skills.

Time management skills.

Strong organizational skills.

Ability to multitask.

Ability to work independently.

Ability to accurately and efficiently operate departmental equipment to include any combination of word processing, spreadsheet, database, email or web-based applications.

Strong computer skills.

Understanding and ability to appropriately handle confidential/sensitive information.

Additional Desirable Qualifications

Additional Desirable Qualifications:Extensive knowledge of University policies and procedures with an expectation of engagement for recommendations/improvements.

Other

Special Instructions to Applicants:

Submit application, cover letter, resume and reference list.

Contact Information:

Brenda Bickler, Employment Specialist, 906-227-2114

Equal Employment Opportunity:NMU is an equal opportunity, affirmative action employer of protected veterans and individuals with disabilities, and is strongly committed to increasing the diversity of its employees.

Advertised: Oct 15 2024 Eastern Daylight Time

Applications close: Oct 29 2024 Eastern Daylight Time