Description

A law firm is seeking a detail-oriented and highly organized Legal Administrative Assistant to support attorneys and legal staff in the efficient management of daily operations. This role requires strong communication, problem-solving, and organizational skills, as well as the ability to work in a fast-paced environment. The ideal candidate will bring experience in legal administration, a team-oriented mindset, and a proactive approach to managing workloads.

Primary Responsibilities

• Administrative Support: Provide comprehensive administrative support to attorneys and paralegals, including managing calendars, coordinating meetings, and handling correspondence.

• Document Preparation: Draft, format, proofread, and finalize legal documents such as memos, contracts, pleadings, briefs, and client communications while ensuring accuracy and compliance with court filing requirements.

• File Management: Maintain and organize client files (physical and electronic) to ensure timely access to important documents; assist with legal discovery document management as needed.

• Client and Court Interaction: Act as the point of contact for clients, courts, and opposing counsel by answering inquiries, scheduling calls, and transmitting relevant information between all parties.

• Travel Coordination: Arrange travel accommodations and itineraries for attorneys, as necessary, ensuring appropriate scheduling and budget considerations.

• Case Management: Support attorneys in case management tasks, including tracking deadlines, filing court documents, and coordinating reminders for time-sensitive matters.

• Billing and Time Entry: Oversee accurate entry of billable hours, client billing, and expense reports in compliance with the firm’s policies and tools.

• Research Assistance: Conduct basic legal research and compile relevant statutes, regulations, or case law as requested by attorneys.

• Meeting Preparation and Follow-ups: Prepare agendas, transcribe meeting notes, and ensure follow-up on action items from team meetings.

  Requirements

• Education: High school diploma or equivalent required (associate or bachelor’s degree preferred). Paralegal certification is a plus.

• Experience: 1–3 years of legal administrative or assistant experience within a law firm or corporate legal department. Knowledge of legal terminology and procedures is essential.

• Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required. Familiarity with legal research software, document management systems, and e-filing platforms is a plus.

• Communication Skills: Excellent written and verbal communication skills, with the ability to professionally interact with clients, legal staff, and court personnel.

• Attention to Detail: Strong proofreading skills and an ability to deliver work with a high degree of accuracy.

• Time Management: Exceptional organizational and multitasking skills with the ability to prioritize tasks in a deadline-driven environment.

• Discretion and Confidentiality: Must maintain strict confidentiality regarding sensitive matters and client information.

• Team-Oriented: Capable of working collaboratively within a team but also comfortable managing independent tasks.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .