Job Description

Looking for a Project Coordinator to join our team. This person will support a variety of commercial projects. They will provide technical leadership and assist with design/production, including due diligence, exhibits, scheduling, and permitting.

Responsibilities:

• Review requirements of work assigned (analyze and plan specifics) to make most efficient use of resources and to avoid wasted effort; notifying the project lead of any conflicts.

• Adhere to daily schedules and directions from Job Captain/Project Manager/Project Director relative to assigned work/tasks.

• Keep a running list of project questions as project is developed. Questions to be reviewed and answered by the project lead.

• Work with/within other internal departments and other teams as directed by Job Captain/Project Manager/Project Director.

• Communicate daily with project team.

• Manage project timelines/statuses.

• Manage program specific requirements such as client required online software.

• Assist in managing lease exhibit process. Assist in communication with client and with the generation of lease exhibits.

• Assist in the Due Diligence process. Fill out reports, contact authorities having jurisdiction and compile photo pages.

• Assist in preparing project specifications if requested.

• Assist in maintaining project cost files, client agreements and consultant agreements.

• Manage permitting process, contact authorities having jurisdiction on permit submittal process, fill out permit forms, submit documents and follow-up regularly on status of permit.

• Maintain submittal process. Login, track and distribute submittals and shop drawings.

• Maintain RFI process. Login, track and distribute RFIs.

• Maintain organization of business development projects. Track business leads and potential clients. Attend networking events as requested by office Principal.

• Assist team with miscellaneous requests. Administrative, project-specific and general information.

• Assist in maintain office functionality. Office calendar, office supplies, etc.

• Quality Assurance- Follow firm’s office standards for preparing documents and correspondence. Check own work; correct errors prior to releasing to staff/client for review.

Qualifications:

• Bachelor’s Degree from an accredited school of Architecture OR equivalent experience.

• 5-10 years of experience working for an Architectural firm as a Job Captain or Project Coordinator.

• Individual must have a proven track record of successful drawing/document organization, successful leadership skills and is able to be productive on a wide variety of project types with minimal supervision.

• Must have an engaging personality and the ability to lead others.

• Must have advanced Revit and AutoCAD skills.

• Candidates must be self-motivated, organized, and strong communicators

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.