Job Information
Hiebing Accounting Specialist in Madison, Wisconsin
Hiebing is a full-service marketing agency focused on driving momentum for the brands and clients we serve. We are a curious crew who live by a We Before Me credo, knowing that teams outperform individuals and that we always have each other’s backs. We have the privilege to serve within our communities, donating thousands of hours of our time in pro-bono work for organizations making meaningful change. Camaraderie is real (as is the Beer Fairy). And together we generate great work, good karma and a pretty nice chunk of bonus money for everyone at the end of a good year. Come learn and grow with us.
Hiebing is seeking a Billing & A/P Specialist to support the Accounting & Finance team. This position will assist in accounting and administrative responsibilities. This is a fantastic opportunity to join our fast-paced agency and experience firsthand the “We Before Me” team environment!
Responsibilities
Provides timely and accurate entry of:
Monthly client billing
Purchase orders
Intern & Freelancer timesheets
Accounts Payables
Corporate credit card charges
Employee expense reports
Postage & color printer logs
Vendor W-9s and vendor records
Prepares monthly sales & use tax returns
Tracks and reconciles petty cash
Accumulates, documents, prepares and files vendor 1099 information
Runs, reviews and interprets reports as requested
Assists employees, vendors, clients or customers in answering questions related to accounts, procedures and services
Prepares and sends copies of receipts for clients that request copies
Open agency numbers and track job numbers to be sure sales class, job type and sales tax are marked appropriately
Monitors and resolves problems with over-payment, duplicate payments and delinquent payments
Completes and maintains credit applications
Maintenance of accounts payable files
Maintains files and documentation in accordance with company policy and accepted accounting practices
All other duties as assigned
Qualifications
Associates or bachelor degree, with an emphasis in Accounting, preferred
At least 2 years of professional experience with general accounting. In the absence of a degree, at least 4 years of professional experience required
Intermediate spreadsheet skills
Ability to manage data entry with timeliness, decisiveness, and attention to details while prioritizing competing demands
Ability to handle multiple priorities/tasks and consistently meet deadlines
Works well under pressure and in a fast-paced environment
An ability to effectively communicate verbally and in writing across functional areas
This position is a hybrid position. You must be able to be on-site Monday, Tuesday & Wednesday weekly, with Thursday and Friday being optional work on-site or work from home days
Ability to work in the United States now and in the future without requiring sponsorship
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