Description

We are searching for an Executive Assistant in Louisville, Kentucky! This role offers a contract employment opportunity in a bustling office environment. The Executive Assistant will play a key role in managing daily administrative tasks, ensuring smooth and efficient business operations. The Executive Assistant role is an onsite position, Monday - Friday: 8/830 am - 5 pm.

Responsibilities:

• Manage and maintain executive schedules, including meeting planning and scheduling appointments

• Ensure smooth communication between the executive and other team members or external parties

• Prepare necessary paperwork for regular company procedures

• Organize and maintain the office filing system

• Handle confidential documents ensuring they remain secure

• Manage the organization's correspondence, including calls, emails, and packages

• Prepare reports and presentations for internal and external use

• Arrange travel and accommodations for executives when necessary

• Aid in preparation of regularly scheduled reports

• Assist in organizing company events and conferences

Requirements

• Proven experience as an executive assistant or related administrative role

• Proficiency in calendar management, scheduling and coordinating meetings

• Exceptional communication skills, both written and verbal

• Proficient in setting up and managing conference calls

• Ability to draft and manage correspondence effectively

• Experience in meeting planning and preparation is essential

• Demonstrable experience in making hotel reservations for business travel

• Excellent organizational and time management skills

• Strong problem-solving skills and the ability to make decisions under pressure

• Proficiency in Microsoft Office Suite, especially Microsoft Word, Excel, and Outlook

• High level of professionalism and confidentiality is crucial in this role

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .