Description

Under

the direction of the Executive Director and Project Manager, serve as Space and

Facility Coordinator for the Department of Medicine. In this role you will oversee,

lead, and manage space projects and space allocation according to Departmental

and University policies and procedures. Coordinate office and lab renovations and

relocations. Manage and coordinate data input for all department space into the

UCLA Space and Equipment Inventory databases. Train Department Management

Service Officers and administrative staff on the space inventory system.

You will also provide audiovisual technical support and training to department

staff and faculty, for a broad range of audio/video equipment. Provide

expertise in the operation, troubleshooting, preventative maintenance, and user

training of multi-media equipment for the Department of Medicine. Additional

responsibilities include providing administrative support to divisions, units,

and programs under the department that would include purchasing and

reimbursements as needed using BruinBuy. Work on special projects as needed.

Salary offers are determined based on various factors including,

but not limited to, qualifications, experience, and equity. UCLA Health hourly

salary range for this position is $32.50 - $49.26.

Qualifications

Required:

• Working knowledge of the University space and equipment inventory system/database, policies and procedures.

• Knowledge of University policies, procedures and forms: including accounting, travel and entertainment reimbursements, purchasing and material management, ordering office and lab supplies, familiarity with standard University vendors and their products, facilities maintenance and preparing service request forms.

• Work experience with poster printing, using audio visual systems, video editing software.

• Interpersonal skills to communicate diplomatically and effectively with all levels of faculty, staff and non-University entities.

• Skill in organizing multiple projects and prioritizing workload in order to meet deadlines in light of changing and/or heavy workload and competing requirements.

• Demonstrated knowledge in working with Word, Excel, and Outlook; PC and MC operating systems.

• Work experience in working with various offices (DGIT, CTS, Facilities, Accounts Payable, and Purchasing) and non-University entities/vendors.

UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person’s unique achievements and experiences to further set us apart.