Description We are on the lookout for a talented Administrative Assistant to join our team based in Los Angeles, California. The role involves providing comprehensive support to the project team, ensuring smooth daily operation and effective project coordination. This role offers a contract to hire employment opportunity.

Responsibilities:

• Oversee administrative tasks to ensure efficient project site operations.

• Facilitate the administration of subcontracts, including processing invoices from subcontractors and vendors.

• Handle project coordination tasks, including managing site office, budget, and cost control.

• Maintain and organize all construction compliance documents and records.

• Process union payroll uploads and other related documentation.

• Prepare and manage client billings to ensure timely and accurate invoicing.

• Track and monitor equipment usage across the project site.

• Implement and manage contracts in alignment with project needs.

• Respond to customer inquiries promptly and professionally.

• Maintain accurate and up-to-date customer records. Requirements • Demonstrated proficiency in Project Coordination is required.

• Experience with handling Contracts is essential.

• Excellent verbal and written communication skills.

• Strong organizational and planning abilities.

• Proficiency in MS Office Suite.

• Attention to detail and problem-solving skills.

• Ability to multitask and prioritize work.

• High school diploma or equivalent education level.

• Previous experience in an administrative role is desirable.

• Knowledge of office management systems and procedures.

• Ability to work independently and as part of a team.

• Strong interpersonal skills and ability to work with diverse groups.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .