Administrative Assistant IIApply (https://usc.wd5.myworkdayjobs.com/ExternalUSCCareers/job/Los-Angeles-CA---University-Park-Campus/Administrative-Assistant-II_REQ20153703/apply) Dornsife College of Letters, Arts and Sciences Los Angeles, California

The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students and staff that make the university a great place to work.

As a community of Dornsife College “we are committed to the creation, preservation, and communication of fundamental knowledge in all its forms…as well as a lifelong passion for learning and a commitment to the betterment of society.” The academic mission of Dornsife College can only be realized to its fullest potential when we build and protect a representative, equitable, inclusive culture of scholarship for students, faculty, and staff. This is not done through initiatives but by embedding these values into the everyday interactions, relationships, policies, and practices of the College. What is required is a seamless integration of the tenets of equity and inclusivity into every facet of academic life. If we want our scholars, staff, and students to be able to give their very best, we must create an academic environment that portends success.

Success is possible when every member of the Dornsife community owns their role as a steward of the culture in which we learn, research, and work; when we believe that it is because of who we are that we are able to do what we do: achieve excellence, together.

Achieving a robust and inclusive academic culture requires more than just the completion of a task, but includes that person’s capacity to contribute positively to the relationships and culture of their office or department. Therefore, any applicant seeking to advance the mission of Dornsife College should also be assessed on their capacities beyond the technical elements of their work, and demonstrate an understanding of their impact on others, and to articulate how they contribute positively to those around them.

The Environmental Studies Program (ENST) is seeking an Administrative Assistant at the ENST office on the University Park Campus (UPC) in Los Angeles. Position is eligible for USC benefits and is open until filled.

Under the supervision of Jill Sohm (Director of the ENST Program), the Administrative Assistant is responsible for various administrative and general office duties for the ENST Program.

Responsibilities:

• Coordination of academic program needs like curriculum submissions, course scheduling, classroom scheduling and registration information

• Onboarding and management of student workers, including payroll setup

• Coordination of faculty promotion, appointment and hiring documents

• Oversee budgets for program

• Manage ENST office functions (e.g. maintenance requests)

• Commencement planning and execution

• Answer inquiries by phone and email and field to the appropriate party

• Purchase supplies and materials for departmental needs according to USC Procurement policy

• Invoice preparation and submission, with occasional vendor correspondence to ensure accounts and payments are current

• Mailing & receiving

  Preferred Qualifications:

• Bachelor’s degree or combined experience/education as substitute for minimum education

• A minimum of 3 years experience in a business or office setting

• Provides a professional image at all times through appearance and dress

• Able to work well independently with little supervision

• Strong attention to detail to ensure office operations run smoothly

• Excellent organization and communication skills

• Ability to learn and follow all USC policies around financial and operating procedures

  Hours: Full time M-F 8:30am-5:00pm. Some weekend hours may be required.

  Work location: University Park Campus (CAS 200), Los Angeles, CA.

  Hourly range: The hourly rate range for this position is $24.62 - $27.59. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

About the Wrigley Institute

The mission of the USC Wrigley Institute for Environmental Studies is to inspire global environmental solutions through frontier research and education. Located in Los Angeles at the University of Southern California, one of the nation’s premier research universities, we also have a satellite campus on California’s beautiful Santa Catalina Island. Through education, research, and engagement, we train the next generation of environmental leaders, develop original solutions to the world’s most pressing environmental problems, and encourage nonpartisan action for sustainability and environmental justice.

WIES is part of USC’s oldest and largest school, the Dana and David Dornsife College of Letters, Arts and Sciences, and a key player in the university’s high-profile sustainability initiatives. We are home to:

• Dornsife’s Environmental Studies academic program, which grants both undergraduate and graduate degrees;

• The Wrigley Marine Science Center, our Catalina Island research base;

• The USC Hyperbaric Chamber, which serves the Southern California dive community;

• USC Sea Grant, which conducts outreach and advocacy on the urban ocean;

• Research centers on Earth & Environmental Systems, Applied Environmental Solutions, and Social Transformation; and

• Signature public events that bring together business leaders, policy makers, activists, and scholars for conversations of consequence on the environment and sustainability

A job with the Wrigley Institute is an opportunity to help solve one of the most important challenges of our era. We are growing rapidly, with dedicated communications and DEI programs to help maximize our reach and ensure that the work we do is beneficial for everyone. Join us to help create a more sustainable future!

Required Documents and Additional Information:

• Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.

• Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.

• USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.

Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

The University of Southern California is an Equal Opportunity Employer that Values Diversity.

Minimum Education: Bachelor's degree Addtional Education Requirements Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Skills: Secretarial or specialized clerical and administrative experience. Preferred Education: Bachelor's degree Preferred Experience: 4 years

REQ20153703 Posted Date: 08/28/2024