Description

The Department of Emergency Medicine is looking to hire an experience Academic Personnel Coordinator. he Academic Personnel Coordinator plays a pivotal role in managing and coordinating academic personnel functions within the Department of Emergency Medicine. This position entails a broad spectrum of responsibilities, including but not limited to dossier management, academic recruitment, advancement, separation, leave administration, benefits, personnel administration, employee relations, payroll management, and the coordination of credentialing, privileging, visas, and special license programs. As the Academic Coordinator, you will serve as the subject matter expert (SME) and the primary point of contact for various academic personnel policies and procedures. You will ensure strict compliance with regulations and guidelines set forth by UC, UCLA, DGSOM, and departmental policies. Your expertise will be crucial in maintaining the smooth operation of academic personnel functions and supporting the department's academic and clinical mission to deliver exceptional education and patient care in emergency medicine.

Annual range: $76,200-$158,800Qualifications

Required:

• Bachelor's Degree or equivalent combination of education and experience

• 4-6 years Subject matter expertise for area(s) of greatest % responsibility

• Thorough knowledge of UC-wide Academic Personnel Policies (APM) and bargaining union contracts, and the procedures and practices that govern academic personnel administration.

• Thorough knowledge of local, i.e. DGSOM and/or department, voting and compensation plan bylaws, and the procedures and practices that govern academic personnel administration.

• Thorough knowledge of Compensation Plan bylaws including Outside Professional Activities and the procedures and practices that govern these.

• Demonstrated analytical skills to conduct analysis, develop recommendations, and resolve issues.

• Demonstrated ability to effectively prioritize work and manage divergent needs.

• Demonstrated ability to work independently and complete projects within specified deadlines.

• Adept in composing business, personnel and/or payroll correspondence.

• Excellent oral and written communication skills to effectively relay and obtain information, explain policies and procedures, and establish and maintain cooperative working relationships with diverse audiences, including faculty, staff, and students.

• Demonstrated ability to work collaboratively with staff, managers, and colleagues within and outside DGSOM.

• Thorough knowledge of benefits and retirement programs, preferably in a universityenvironment; ability to interpret and communicate complex benefits information to employees at all levels.

Preferred:

• 1-3 years UCPath / PeopleSoft or equivalent payroll system

• 1-3 years Opus/Interfolio or equivalent dossier system

• 1-3 years Academic Recruit or equivalent recruitment system

UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person’s unique achievements and experiences to further set us apart.