What You Will Do

This position will be filled at either the Professional Staff Assistant level 1 or 2 , depending on the experience, skills, and education of the selected candidate.

Professional Staff Assistant 1 ($63,200 - $99,000)

As a Professional Staff Assistant, you will be required to provide professional level administrative support to and interact daily with the NPI Division Leader, Deputy Division Leader, Staff Operations Manager as well as all levels of internal and external Laboratory customers. You will be expected to maintain a professional office atmosphere that fosters a mutually respectful and inclusive work environment free from discrimination and harassment. Under established supervision, you will assume responsibility for completing all assigned tasks while demonstrating a high level of accuracy, attention to detail, initiative, versatility, tact, and confidentiality in all matters. Duties may include but are not necessarily limited to conducting research, assembling data for assigned projects; composing a variety of reports and/or presentations; coordinating logistics, scheduling, and facilitation of meetings and/or conferences; handling sensitive and/or classified information. You must understand and adhere to all Laboratory and regulatory policies and procedures.

Excellent oral and written communication and customer service skills are a necessity for this role. Excellent knowledge of and experience with standardized software packages is a must as is the ability to organize, prioritize and complete multiple tasks under strict deadlines.

Professional Staff Assistant 2 ($69,500 - $110,300)

In addition to the skills and duties listed above, under limited direction, the selected candidate will be expected to contribute to division process improvement initiatives; generate and review correspondence; investigate alternatives and recommend solutions to problems; conduct analysis, design and/or implementation of business and/or operational initiatives to promote organizational objectives. You will be expected to act as a resource to others and provide input and guidance on policies, processes, procedures and guidelines in support of business needs.

What You Need

Minimum Job Requirements

Education and Experience

Professional Staff Assistant 1 ($63,200 - $99,000)

Position requires a Bachelor's Degree and 2 years related experience; or an equivalent combination of education and experience directly related to the occupation.

Undergraduate coursework may be expected at this level.

Professional Staff Assistant 2 ($69,500 - $110,300)

Position requires a bachelor's degree and 5 years related experience; or an equivalent combination of education and experience directly related to the occupation.

Job Knowledge

The following is a list of skills and abilities that are required for the PSA 1 position.

For consideration at the PSA 2 level the selected candidate will have exceptional, extensive and demonstrated skills and abilities in the Job Knowledge categories listed.

• Administrative and Professional Level Support

• Ability to organize calendars for internal staff and facilitate visits by external visitors. Demonstrated excellence providing administrative assistance and office management.

• Leadership

• Ability to organize, prioritize, take initiative, and ownership of multiple and conflicting complex issues in a manner that fosters institutional values and customer satisfaction.

• Teamwork

• Ability to work independently and collaboratively in support of the team and mission. Willingness to provide support wherever needed in a fast pasted, customer service-oriented environment.

• Problem Solving

• Ability to identify issues, develop solutions, and innovate business practices to ensure customer satisfaction. Ability to conducting research, investigating alternatives, and recommend solutions for problems affecting business, and or programmatic oversight of the assigned area's specialized functions.

• Communication

• Demonstrated written and oral communication skills and a record of dealing effectively with conflict. Demonstrated professionalism and ability to interact effectively with various levels of internal and external personnel.

• Business Systems

• Experience with administrative and business software systems examples; Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, Oracle Time & Labor, Concur for domestic travel.

• Reports

• Ability to prepare reports, including specialized reports related to assigned area function(s).

• Organization

• Ability to organize, prioritize, and follow-through to completion on multiple tasks, sometimes under strict deadlines and changing priorities.

Desired Qualifications

• Active Department of Energy (DOE) "Q" Clearance.

• Knowledge of LANL organizational structures, policies, practices, and procedures.

• Experience with the LANL visitor program.

• Demonstrated professionalism in interactions with various LANL stakeholders and customers (examples, Federal Program Sponsors, senior management team, various organizations throughout LANL).

• Ability to work with sensitive information and or classified matter.

• Knowledge of and or experience in functions, organizations, and or programs relevant to the position.

• Knowledge of governmental regulations and potential environmental impacts related to the assigned area's specialized functions.

Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.

Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

• PPO or High Deductible medical insurance with the same large nationwide network

• Dental and vision insurance

• Free basic life and disability insurance

• Paid childbirth and parental leave

• Award-winning 401(k) (6% matching plus 3.5% annually)

• Learning opportunities and tuition assistance

• Flexible schedules and time off (PTO and holidays)

• Onsite gyms and wellness programs

• Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2 (https://directives.nnsa.doe.gov/supplemental-directive/sd-0206-0002) . Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.

*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 (https://www.directives.doe.gov/directives-documents/400-series/0472.2-BOrder-chg1-pgchg) for additional information.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 (https://int.lanl.gov/policy/documents/P701.pdf) for applicant eligibility requirements.

Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-665-4444 option 1.