What You Will Do

The Chemistry & Waste Facilities Division (CWF) is looking for an experienced, highly motivated Professional Staff assistant to support the division office. As a Professional Staff Assistant, you will be required to provide professional level administrative support to and interact daily with the Division Leader, Deputy Division Leader, Staff Operations Manager as well as all levels of internal and external Laboratory customers. You will be expected to maintain a professional office atmosphere that fosters a mutually respectful and inclusive work environment free from discrimination and harassment. Under established supervision, you will assume responsibility for completing all assigned tasks while demonstrating a high level of accuracy, attention to detail, initiative, versatility, tact, and confidentiality in all matters. Duties may include but are not necessarily limited to conducting research, assembling data for assigned projects; composing a variety of reports and/or presentations; coordinating logistics, scheduling, and facilitation of meetings and/or conferences; handling sensitive and/or classified information. You must understand and adhere to all Laboratory and regulatory policies and procedures.

Excellent oral and written communication and customer service skills are a necessity for this role. Excellent knowledge of and experience with standardized software packages is a must as is the ability to organize, prioritize and complete multiple tasks under strict deadlines.

What You Need

Minimum Job Requirements:

Administrative Support

Demonstrated ability to organize, prioritize, and take initiative and ownership of multiple and conflicting complex issues in a manner that fosters institutional values and customer satisfaction. Demonstrated experience in specialized functions, such as webpage development and management, HR processes (hiring, on-boarding, non-lab actions, etc.), executing high-level procurements, property management, space management, high-profile meeting scheduling/logistics, and monitoring training expiration. Experience in domestic and foreign travel arrangements. Ability to coordinate high-level visits and events. Experience in coordinating high-level meetings, preparing agenda and minutes.

Organization and Time Management

Demonstrated ability to organize, prioritize and follow-through to completion on multiple tasks, often under strict deadlines, with frequent interruptions, and changing priorities in a dynamic and fluid working environment. Experience working with sensitive, personnel related information. Demonstrated record of dependability, availability, attendance, and punctuality.

Business Systems

Demonstrated knowledge and experience with the Microsoft Office Suite (particularly with Outlook, Excel, and Word) and with Oracle business systems, Microsoft Teams, SharePoint, Ariba, etc. Ability to independently interpret data and information. Experience working with Visitor and Guest agreements and subcontracts.

Communication

Excellent interpersonal, verbal and written communication skills while interacting effectively with people throughout the organization hierarchy and in partnership with internal support organizations. Grammatical proficiency, formatting, and editing capabilities expected at this level.

DOE Q Clearance

Ability to obtain and maintain a DOE Q Clearance.

Education

Position requires a Bachelor's Degree and 2 years related experience; or, an equivalent combination of education and experience directly related to the occupation. Undergraduate coursework may be expected at this level.

Desired Qualifications:

• Knowledge of and experience with Lab wide systems (Oracle, Concur, etc.)

• Experience making decisions and resolving problems both independently and as a team member, using judgment, creativity, flexibility and initiative to determine the approach or action to take in non-routine situations

• Demonstrated ability to build effective working relationships and interact with all levels of management including high-level external stakeholders and sponsors;

• Active DOE Q Clearance

Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.

Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

Note to Applicants: For full consideration, please provide a comprehensive resume, which outlines how you meet the minimum and desired skills noted above.

Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

• PPO or High Deductible medical insurance with the same large nationwide network

• Dental and vision insurance

• Free basic life and disability insurance

• Paid childbirth and parental leave

• Award-winning 401(k) (6% matching plus 3.5% annually)

• Learning opportunities and tuition assistance

• Flexible schedules and time off (PTO and holidays)

• Onsite gyms and wellness programs

• Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2 (https://directives.nnsa.doe.gov/supplemental-directive/sd-0206-0002) . Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.

*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 (https://www.directives.doe.gov/directives-documents/400-series/0472.2-BOrder-A/@Aimages/file) for additional information.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 (https://int.lanl.gov/policy/documents/P701.pdf) for applicant eligibility requirements.

Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-664-6947 option 2 and then option 3.