Job Information
City of Long Beach LEGAL ASSISTANT I - III in Long Beach, California
LEGAL ASSISTANT I - III
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LEGAL ASSISTANT I - III
Salary
$54,436.78 - $87,839.37 Annually
Location
City of Long Beach, CA
Job Type
Unclassified - Full-Time, Permanent
Remote Employment
Flexible/Hybrid
Job Number
D18AN-DC-10-24
Department
Law (UC)
Division
LAW
Opening Date
10/15/2024
Closing Date
10/29/2024 11:59 PM Pacific
Description
Benefits
Questions
DESCRIPTION
The Long Beach City Attorney’s Office is seeking a professional, proficient legal assistant to work in our Departmental Counsel Division supporting two attorneys. The primary responsibilities of the position involve transactional work, document preparation, calendar management, file management, project coordination, and general administrative duties. A minimum of three years experience working as a legal assistant is required. Transactional as well as knowledge of State and Federal court rules, electronic filings and general litigation experience is a plus, but not required. The position may be filled at a grade level I, II or III depending on the experience and qualifications of the successful candidate.
SPECIAL NOTE
This is an "at-will" position. The appointed candidate will serve at the discretion of the City Attorney, and can be terminated at any time. In such an event, the candidate has no right to any appeal or grievance procedure under any rule or regulation of the City of Long Beach.
EXAMPLES OF DUTIES
Prepares initial drafts, revises, formats, finalizes and proofreads legal documents (contracts, leases, resolutions, ordinances, opinions, letters, memoranda, etc.) at the direction of attorneys in accordance with departmental policies and procedures;
Prepares Temporary Restraining Orders and Writ of Mandate documents;
Takes initiative to make sure work handled by our office is completed timely, correctly and free of errors;
Receives, sorts, reads, routes and responds to routine mail and inquiries;
Maintains calendar and tracks deadlines for attorneys;
Coordinates and schedules meetings and administrative hearings;
Establishes and maintains a variety of complex, privileged and sensitive files and records;
Processes resolutions, ordinances and contracts with City departments for finalization and placement on the City Council Agenda;
Screens and routes telephone calls in a courteous and professional manner from the public, City Councilmembers, Department Heads and other City employees;
Opens assignments in CityLaw (case management software), and enters and maintains information;
Provides back-up support to other Departmental Counsel attorneys as needed;
Performs other related duties as required.
REQUIREMENTS TO FILE
High School Diploma or equivalent;
Three years paid full time law firm or law office experience as a legal assistant/secretary.
SUCCESSFUL CANDIDATES WILL DEMONSTRATE
Ability to type accurately at the rate of 60 words per minute or better;
Strong attention to detail;
Excellent proofreading and redlining skills;
Excellent grammar, punctuation, spelling and usage;
Proficiency in using Microsoft Word and Outlook; and Adobe Acrobat;
Solid organizational and multi-tasking skills;
Ability to prioritize multiple tasks and ensure timely completion;
Ability to communicate clearly and concisely orally and in writing;
Knowledge of office procedures and legal terminology;
Ability to work independently with minimal supervision and instruction;
Good judgment in making decisions in accordance with office policies and procedures;
Ability to interact professionally with all levels of personnel;
Discretion in dealing with confidential matters;
Ability to establish and maintain harmonious and effective working relationships;
Excellent attendance, professional appearance and demeanor.
DESIRABLE QUALIFICATIONS
Corporate/Government transactional experience is highly desirable;
Knowledge of local, state and federal court rules and filing procedures also a plus but not required.
SELECTION PROCEDURE
This recruitment will close at 11:59 PM Pacific Time on October 29, 2024. To be considered, please submit an online application,including a cover letter and resume, in PDF format. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration.
Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. For questions regarding this recruitment, please email the Office of the City Attorney at cityattorney@longbeach.gov.
The City of Long Beach is anEqual Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.
The City of Long Beach will consider qualified applicants with a criminal history pursuant to theCalifornia Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act.
The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please contact the Office of the City Attorney two (2)business days prior to the interview(s) at (562) 570-2200.
In support of the City's language Access Policy, bilingual skills (Spanish, Khmer and/ or Tagalog) are desirable for positions interacting with the public.
For technical support with your governmentjobs.com application, please contact (855) 524-5627.
Employee Benefits
The City of Long Beach offers its employees opportunities to grow personally and professionally. As a permanent employee, you are eligible to receive fringe benefits that include:
· Medical and Dental Insurance
· Life Insurance
· Retirement Plan (P.E.R.S.)
· Paid Vacation, Personal Holidays and Sick Leave
· Deferred Compensation
· Credit Union Membership
· Free Bus Transportation (Long Beach Transit)
· Flexible Spending Accounts
· Free Employee Parking
· Paid Parental Leave*
*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).
01
INSTRUCTIONS: The purpose of these supplemental questions is to derive more specific information about your qualifications for this position. Applicants must clearly demonstrate their qualifying experience. These questions will serve as the basis for qualifying candidates for advancement into the selection process. Be specific and detailed in your responses. Resumes should be attached, but may not be substituted in lieu of the required application forms (i.e., responses should NOT state "see resume"). The application, supplemental questionnaire, and attachments must be completed and received by the filing deadline. Proof of any required documents must be uploaded to the online application. Do you understand the instructions for completing and submitting the application, supplemental questionnaire, and required documents for this job that you are applying?
Yes
No
02
You are required to attach a resume and cover letter to your online application. Failure to attach required documents will result in the application being incomplete and will not be considered. Did you attach a resume and cover letter?
Yes
No
03
Do you have a minimum of three years paid full time law firm or law office (i.e., in-house counsel, public agency) experience as a legal assistant/secretary?
Yes
No
04
Do you have any transactional experience (real estate, contracts)? If yes, please describe your experience and/or specific documents you have experience working with.
05
Do you have knowledge of the local, state and federal court rules and filing procedures? If yes, please describe your experience and/or specific documents you have experience working with that required knowledge of court rules and filing procedures.
06
Indicate your proficiency with Microsoft Word: Limited - no knowledge or experience and have not observed anyone using this computer application. Basic - no experience with some training, but observed others using this computer application. Intermediate - some training and experience and could complete projects with supervision or additional training of this computer application. Advanced - sufficient training and experience with this computer application and could complete assignments without training or supervision and could train others.
07
Indicate your proficiency with Microsoft Outlook : Limited - no knowledge or experience and have not observed anyone using this computer application. Basic - no experience with some training, but observed others using this computer application. Intermediate - some training and experience and could complete projects with supervision or additional training of this computer application. Advanced - sufficient training and experience with this computer application and could complete assignments without training or supervision and could train others.
08
Indicate your proficiency with Adobe Acrobat: Limited - no knowledge or experience and have not observed anyone using this computer application. Basic - no experience with some training, but observed others using this computer application. Intermediate - some training and experience and could complete projects with supervision or additional training of this computer application. Advanced - sufficient training and experience with this computer application and could complete assignments without training or supervision and could train others.
09
Describe your experience working with Legal Case Management software. List the applications used and include activities you performed. If none, please indicate N/A.
10
Have you worked for more than one attorney? If so, how many, for how long and in what practice area(s)? If none, please indicate N/A.
11
Describe your experience working with others as a team. How many people did you work with, what was your role, how did you contribute to the team, and how did you deal with any conflicts. If none, please indicate N/A.
12
List the areas of law in which you have had at least six months of experience and describe your experience. If none, please indicate N/A.
13
I understand that if I am offered employment, I will be required to successfully complete a Department of Justice LiveScan fingerprint background check, a reference check, as well as submitting to an Oath of Allegiance.
Yes
No
14
I hereby certify that I have personally completed the information provided and that it is accurate and complete to the best of my knowledge. I understand that falsification may cancel any terms, conditions, or privileges of employment.
Yes
No
Required Question
Agency
City of Long Beach
Department
Law (UC)
Address
411 W. Ocean Blvd., 9th Fl
Long Beach, California, 90802
Phone
(562) 570-2200
Website
https://www.governmentjobs.com/careers/longbeach
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