Description

We are seeking a proactive and detail-oriented Executive Assistant to support a dynamic motivational speaker. The ideal candidate will serve as a pivotal partner in managing day-to-day operations, coordinating schedules, and ensuring the seamless execution of all professional engagements. This role requires excellent organizational skills, a high degree of professionalism, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

Correspondence Management:

• Handle email and phone communications on behalf of the speaker, maintaining a professional and approachable tone.

• Respond to inquiries, schedule appointments, and follow up on important matters in a timely manner.

Calendar Coordination:

• Maintain and manage the speaker’s calendar, scheduling meetings, speaking engagements, and other commitments.

• Ensure all events are properly prioritized and prevent scheduling conflicts.

Event Planning:

• Collaborate with event organizers to coordinate logistics for speaking engagements.

• Arrange venues, AV requirements, and materials needed for events.

Marketing and Promotional Materials:

• Assist in the creation and distribution of marketing materials, including flyers, presentations, and social media content.

• Coordinate with designers and printers as needed to ensure brand consistency.

Speaking Commitments:

• Manage contracts, agreements, and follow-ups for speaking engagements.

• Maintain an organized database of clients, events, and relevant contacts.

Light Accounting and Budget Management:

• Track and manage expenses, prepare invoices, and assist in budget preparation.

• Reconcile accounts and ensure timely payments.

  Requirements

• Proven experience as an executive assistant or in a similar role, preferably supporting a public figure or entrepreneur.

• Exceptional organizational and multitasking abilities.

• Proficiency in Microsoft Office Suite, Canva, and scheduling tools.

• Strong communication and interpersonal skills.

• Familiarity with social media platforms and marketing tools is a plus.

• Discretion and confidentiality are a must.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .