The Director of Facilities serves a critical role in the leadership structure of St. Mary’s Health System, to include the d’Youville Pavilion rehab and long-term care facility. The position will work closely with the Senior Leadership Team to ensure that facilities planning is closely aligned with the organization’s strategic plan. The Director is also responsible for the administrative, operational, and financial oversight of the physical plant to include vendor relationships and contract management. It is expected that the person serving this role will have strong customer service skills as well as broad knowledge and experience in the trades. The Director will work closely with clinical and quality leadership to ensure that the environment of care remains in a “survey ready” state. Lastly, this position will collaborate with off site primary and specialty care to ensure that the maintenance and upkeep of remote medical offices are well planned for and executed in an acceptable manner.

Essential Duties and Responsibilities

• Develop and implement annual work plans that are appropriately resourced to both maintain the facilities to applicable regulatory and accreditation standards and to develop/enhance the plant to meet the strategic needs of the organization.

• Develop and manage annual capital and operating budgets.

• Monitor budget compliance and analyze variances, initiating corrective actions as necessary.

• Development and maintain operating policies, procedures, and preventive maintenance schedules and programs to meet operational and regulatory requirements.

• Work with IMG leadership to ensure that offsite practices are being maintained in a manner consistent with St. Mary’s standards.

• Collaborate with risk management staff to evaluate, monitor, and to the extent possible, mitigate safety and infection control risks within the environment of care.

• Recruit, retain, and development plant operations staff through supervision, mentoring, and coaching of the Facility Operations Manager as well as ensuring transparency and frequent communications with all staff.

• Provide for sufficient project management resources on construction, renovation, or replacement projects to ensure completion within allowed timeframes and budgets.

• Maintain good relations with the business community through the development of strong vendor relationships, ethical behavioral, and thorough contract management practices.

• Negotiate vendor agreements and work in association with the legal department to development contract.

• Stay abreast of facility management best practices and ensure the organization is leveraging available technology and process to improve efficiency and performance.

• Foster relationships and communications within the organization, across other Covenant System, and with external stakeholders.

• Represent facilities management on various environment of care, quality, and safety committees. Serve as a member of the Leadership Management Group.

• Maintains all required competencies and completes annual compliance courses on time.

• Supports and promotes the mission and values of Covenant Health Ministry.

• Other duties and activities as requested by the immediate supervisor and that are consistent with this role.

  Job Requirements

  Job Knowledge and Skills

• Knowledge of and experience overseeing plant operations.

• General knowledge of facility and utility maintenance, repair, or construction

• Understanding of hospital operations and the terminology used.

• Can handle multiple priorities and is able to work under pressure.

• Has the ability to make decisions using independent discretion.

• Experienced in the use of electronic work order systems and a working knowledge of Microsoft Office.

• Responsible, supportive team player and have interpersonal skills with team members, staff, or vendors.

• Flexibility to attend evening/weekend programs and meetings.

  Education and Experience

• Bachelor’s degree in engineering, Business Administration, Healthcare Administration, or related field or an equivalent of college level coursework and specific job-related experience is required.

• A minimum of five years of progressive leadership and project management work experience in facilities management or the trades.

• Project Management certification preferred but not required.