Job Information
Kansas Employer Records Clerk in Leavenworth, Kansas
This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/12953290
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POSITION DESCRIPTION
POSITION TITLE: Records Clerk
DEPARTMENT: Police
DIVISION: Administration
FLSA: Non-Exempt
RETIREMENT: KPERS
EFFECTIVE DATE: October 26, 2015
GENERAL PURPOSE
Performs routine clerical, typing and transcribing duties required in the maintenance of Police
Department and/or Animal Control records and reports. Performs duties as general receptionist,
answering telephones and dealing with walk-in requests for service by citizens, which may include
the handling/assistance of animals. These duties require alertness and accuracy in answering and
transferring calls and a courteous and helpful attitude at all times. This position necessitates working
with police and criminal history information that requires a high degree of confidentiality.
SUPERVISION RECEIVED
Work is accomplished under the supervision of the Records/Animal Control Supervisor following
established procedures and requires some independent judgment.
SUPERVISION EXERCISED
None.
ESSENTIAL DUTIES AND RESPONSIBILITIES
(Duties listed below do not include all tasks which may be performed).
? Transcribes police reports, statements and general office correspondence from tape, disks or
computerized dictation system, with the use of a word processing system, such as Microsoft
Word.
? Enters and retrieves data entries into the in-house, state and national computer systems.
? Makes and distributes copies of reports to officers, courts, prosecutors, attorneys, other law
enforcement agencies and the public, according to the laws, procedures and policies regarding
dissemination.
? Scans and files report into proper file categories and locations.
? Assists other criminal justice agencies in obtaining police reports, criminal histories and DL
printouts.
? Operates copying machine, fax, document scanner, multi-line phone set and other various
pieces of office equipment.
? Assists walk-in customers by making copies of police reports, registering bicycles, and other
public contact by answering routine non-technical questions; directs other questions to proper
persons; graciously receives complaints or routes them to the appropriate division.
? Answers incoming telephone calls and routes calls to appropriate individuals in the Police
Department, City Hall and the Justice Center.
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? Performs record checks as required, according to law and department rules and procedures.
? Collects and accounts for cash funds and checks generated from providing various services to
individuals and agencies.
? May perform other duties as assigned.
PERIPHERAL DUTIES
May assist with handling, treatment and care of animals at Animal Control.
Sorts and distributes mail for the Justice Center.
May help train new employees.
May serve as a member on various department committees.
MINIMUM QUALIFICATIONS
Experience & Education:
? Must be a US Citizen.
? Graduation from HS or GED equivalent.
? Must not have ever been convicted of a felony.
? Must not have been convicted of a misdemeanor within the last 5 years, except minor traffic
related incidents;
? Possess a valid drivers license at time of application (and maintain for duration of
employment) and meet insurability standards under fleet insurance policy
? Typing speed of 30 WPM (test administered at Leavenworth Workforce Partnership Center.)
Necessary Knowledge, Skills and Abilities:
? Successfully transcribe oral dictation.
? Proficiency with business English, spelling, grammar and punctuation.
? Knowledge of basic arithmetic.
? Knowledge of modern office practices and procedures.
? Ability to transcribe from various dictating devices onto computerized word processing
system.
? Ability to deal courteously and tactfully with the general public at all times.
? Ability to develop and maintain effective working relationships with the public, departmental
personnel and other city employees.
SPECIAL REQUIREMENTS
Must successfully pass background investigation and polygraph examination.
Must be able to attend and p