Job Information
University of Kansas Haskell/KU Program Coordinator in Lawrence, Kansas
29160BR
Job Title:
Haskell/KU Program Coordinator
Department:
Success Initiatives
Primary Campus:
University of Kansas Lawrence Campus
Job Description:
Program Coordination and Enrollment Services - 50%
Coordinate the Haskell/KU Exchange Program, including assisting students with enrolling in courses at KU and Haskell.
Coordinate course listings with the KU Registrar’s Office and the Indigenous Studies Program.
Orient Haskell/KU Exchange students to the program and to KU in collaboration with the Orientation and Transitions Program team.
Assist in orienting KU students to Haskell Indian Nations University as appropriate.
Serve as KU Primary Contact for the Haskell/KU Exchange Program as specified in the MOA and program liaison with Haskell Indian Nations University.
Collaborate with Haskell and KU campus partners to support and refer students as necessary.
Develop academic success plans with students that include development of personal and academic goals in partnership with the student’s assigned advisor at KU or Haskell. This includes 1:1 meetings with students regularly to assure progression and use of resources.
Connect students directly to critical student services including study strategies, time management and organization, critical thinking, test preparation, note-taking skills, self-monitoring skills and other academic supports.
Develop a recruitment strategy with identified stakeholders with Haskell and attend relevant recruitment events or college fairs as appropriate.
Document and maintain all communication with students resulting from appointments, email, phone, and walk-ins using university-approved systems.
Design and conduct program assessments, analyze results, and work with supervisor to suggest modifications to the Haskell/KU Exchange Program based on results.
Cross Campus Communication and Support 20%
Develop and coordinate a communication and outreach plan that includes marketing, recruitment, and communication for programs available to students between Haskell and KU.
Support the coordinated connections between grant-funded programs that serve students from Haskell to KU.
Audit the services to students that are specified in KU’s formal grant and partnership agreements.
Assist Haskell students during the transfer process and connect students to campus partners as necessary.
Coordinate existing scholarships available to students transferring from Haskell to KU and other related scholarships for this student population at KU. This includes promoting and processing awards through UKASH using KU approved compliance measures and systems.
Work with the Office of Sovereign Partnerships and Indigenous Initiatives around the growing needs of students and trends in best practices.
Assist students applying for the Haskell Residency and the Indigenous Residency through the University Registrar.
Hawk Link Student Support and Engagement 20%
Provide personalized student service support to KU Students through Hawk Link during peak student service periods.
Meet with students for academic and personal success guidance/consultation and resource referral.
Serve as a student concierge for each student’s KU Student Success Team members including students’ assigned academic advisors, financial aid advisors, and faculty members.
Collaborate with the Hawk Link Success Team to develop a student program plan that supports the student learning outcomes for Academic Success in highly relevant ways for Hawk Link students.
Participate in the planning and implementation of Jayhawk JumpStart, Hawk Week, and additional Hawk Link programming.
Other Duties as assigned by Academic Success Leadership 10%
Contribute to the Haskell/KU Advisory Committee as needed.
Attend relevant staff meetings and trainings related to Academic Success Initiatives.
Use University-approved systems for all student records and adhere to Academic Success technology use standards and FERPA guidelines.
May supervise student staff.
Serve on departmental and campus committees as assigned.
Other duties as assigned by Academic Success Leadership.
Req ID (Ex: 10567BR) :
29160BR
Disclaimer:
The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.
Work Schedule:
Monday-Friday, 8:00am-5:00pm;
FLSA Status:
Administrative
Contact Information to Applicants:
Melissa Peterson
mmpeterson@ku.edu
Required Qualifications:
Master’s degree or bachelor’s degree plus three years related experience in higher education.
One year of experience working with tribal communities (First Nations/Native American/American Indian and Alaska Native communities) with demonstrated high levels of cultural competency as demonstrated by cover letter and resume.
One year of experience in student admissions/recruitment, student support services or related experience at an institution of higher education.
Excellent written communication skills as demonstrated by cover letter and resume.
Employee Class:
U-Unclassified Professional Staff
Advertised Salary Range:
52,000
FTE:
1.0
Preferred Qualifications:
Master’s Degree in education, counseling, psychology, special education, social work, liberal arts, Indigenous studies, or related field.
Demonstrated interpersonal skills and the ability to work collaboratively with key campus stakeholders.
Ability to work with Tribal communities and demonstrated knowledge, sensitivity, and understanding of the social, political, personal, and cross-cultural needs of American Indian students.
Academic Coaching Certification in higher education administration, student personnel or related field (CRLA/ATP/NCLA).
Excellent oral communication skills as demonstrated by interview/job talk.
Proficient in use of Microsoft Office products.
Prior experience with web-based retention software such as EAB Campus/Navigate.
Prior experience with recruitment CRM systems such as Slate.
Position Overview:
This position will coordinate the Haskell/KU Exchange Program and provide personalized student service support to students through the Haskell/KU pathway and in Hawk Link (https://engagement.ku.edu/) . The Coordinator provides relevant academic and enrollment support services to both institutions and its students including academic program information, financial guidance, and enrollment support, while orientating students relevant to their Haskell – to- KU cross-course enrollment and transition.
The Coordinator will ensure continuity of service to students moving to and from Haskell Indian Nations University (https://haskell.edu/) . The Coordinator will work with the Office of Sovereign Partnerships and Indigenous Initiatives to identify and assess the student support needs required through KU’s partnership with Haskell. This role is responsible for maintaining the list of student support services that are required or mentioned in each of KU’s grant or academic partnerships with Haskell or identified sovereign entities. This position will work with KU Financial Aid & Scholarships to support students around tribal grants and scholarships; with the KU Office of the Registrar to support the enrollment of students in the Haskell/KU Exchange Program and those applying for the Haskell Residency and the Indigenous Residency status; and with JAA to assure seamless program academic advising. This position ultimately aids student's navigation of campus and helps them identify campus resources and opportunities with other professional staff within Hawk Link and reports to the Director of Hawk Link and Access Initiatives.
The Hawk Link team includes Hawk Link Coordinators, Hawk Link Student Specialists, and the Hawk Link Program Manager. It delivers student-facing services and programs, including the Mentored Scholars Program (MSP), Jayhawk JumpStart, and the Haskell/KU Exchange Program.
Unit Overview:
Hawk Link is part of Academic Success (https://academicsuccess.ku.edu/student-success-model) at KU along with Academic Success Operations and Technology, the Military-Affiliated Student Center, Academic Success Navigators and Leavenworth Student and Academic Services. Academic Success is a division of Academic Affairs at KU and advocates for and strategically advances education at the University of Kansas. We work with students from orientation to graduation.
Reg/Temp:
Regular
Application Review Begins:
16-Oct-2024
Anticipated Start Date:
18-Nov-2024
Additional Candidate Instruction:
Please make sure to submit a complete application. A complete application includes the following:
Cover Letter
Resume
3 Professional References
Applications will be reviewed starting October 16th. Please apply by this date for initial consideration.
Job Family:
EducationalSuport&Delivery-KUL
Work Location Assignment:
On-Site
Position Requirements:
This position requires significant travel >50% to and from the University of Kansas and Haskell Indian Nations University. Recruitment travel to relevant college and career fairs is also included as deemed necessary for unit outreach goals.
Working hours for this position are generally 8 am – 5 pm M- F. However, some evening and weekend work may be required for student outreach, events, and support services.
This position is an on-campus position with hybrid or remote work days available with supervisor approval.