Position Information

Functional TitleLegal Assistant II

Recruitment Category TypeStandard

Functional CategoryLegal & Government Affairs

GradeGS.12

FLSA StatusNon-Exempt

Requisition Number25-0197

Number of Vacancies1

Job LevelStaff

Job CodeN/A

Job Description Summary

The Legal Assistant II performs a variety of complex legal administrative work in support of Associate Counsel I and/or Associate Counsel II.

Organization NameGeneral Counsel's Office

Reports toLegal Office Manager

Full or Part TimeFull Time

If Part Time how many hours per week

Regular or TemporaryRegular

Position End Date (if temporary)

Work Schedule

Monday – Friday; 8:15 a.m. to 5:00 p.m.

Position LocationLaurel

Position Summary Information

General Summary

TheLegal Assistant IIperforms a variety of complex legal administrative work in support of Associate Counsel I and/or Associate Counsel II.

Essential Functions

• Takes notes (either verbatim or in the form of minutes) for legal meetings

• Prepares attorney for meetings by compiling, reviewing, and organizing necessary documents

• Schedules meetings, witness preparation meetings, depositions, and administrative hearings

• Communicates with internal and external clients, attorneys, and the various courts and administrative agencies

• Maintains attorney’s calendar, including tickler system for follow-up on various matters

• Monitors and provides updates on the status of pending litigation

• Under the general supervision of an attorney, drafts and prepares a variety of legal correspondence and documents

• Under the general supervision of an attorney, prepare drafts, proofreads, formats, and electronically files a variety of pleadings, with Maryland State Courts, Federal Courts, Appellate Courts, Equal Employment Opportunity Commission, Office of Administrative Hearings, Maryland Commission on Civil Rights, the Maryland Public Service Commission, and other courts as deemed necessary

• Assists attorney in gathering and organizing discovery requests which may include indexing and bates numbering documents

• Opens and maintains files for general legal and litigation matters

• Prepares and assembles trial notes, exhibits, testimony transcripts, witness summons, subpoenas/subpoenas duces tecum, court instructions, etc., for the attorney’s use in court

• Checks legal citations, research materials, case law, etc., for accuracy and completeness

• Sets up video conference calls

Other Functions

• Answers telephone, screens callers, and may resolve routine matters independently

• Maintains mail log of all incoming correspondence received in the GCO

• Serves as department receptionist, which includes greeting and assisting internal and external visitors

• Orders and maintains office supplies

• Maintains law library

• Performs related duties as assigned

Work Environment And Physical Demands

Business casual office setting

Required Knowledge, Skills, And Abilities

• Comprehensive knowledge of legal assistant procedures and practices

• Excellent knowledge of the English language, grammar, spelling, and punctuation

• Thorough knowledge of legal terminology and legal research techniques and sources

• Familiarity with standard legal documents, including pleadings, motions, law memoranda, briefs, etc., together with understanding the purpose and role of each such document

• Good knowledge of office procedures, equipment, and computer applications such as spreadsheets, word processing, email, and databases

• Excellent verbal and written communication skills

• Ability to recognize confidential information and maintain the integrity of such information

• Excellent organization skills and attention to detail

• Ability to deal courteously and tactfully with coworkers, superiors, and the general public

Minimum Education, Experience Requirements

• High School diploma (or equivalent)

• 4+ years’ experience supporting attorneys in a law office setting

Additional Requirements

Proficient in the use of all features of Microsoft Office Suite applications (i.e., Word, Excel, PowerPoint, Access, Outlook and Adobe)

Preferences

Training and/or certification in the paralegal field

Salary$31.81 - $54.16 per hour

Posting Detail Information

EEO Statement

AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

It is the policy of the Commission to select new employees and to promote current employees without regard to race, sexual orientation, sex, religion, national origin, marital status, or handicap. The Commission does not discriminate against qualified individuals with a disability and will make reasonable accommodation for any disability that does not result in undue hardship for the Commission.

Close Date03/20/2025

Open Until FilledNo

Special Instructions to Applicants

Additional Information

All applicants selected will be subject to drug screening and a background check/verification.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Will you, now or in the future, require sponsorship for employment visa status?

• Yes

• No

• Are you an eligible veteran of any branch of the armed forces who has received an honorable discharge or Certificate of Satisfactory Completion of Military Service, the spouse of an eligible veteran who has a service-connected disability or the surviving spouse of a deceased eligible veteran?

• Yes

• No

Applicant Documents Required Documents

• Resume

• Cover Letter/Letter of Application

Optional Documents