PROGRAM ADMINISTRATOR

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PROGRAM ADMINISTRATOR

Salary

$37.12 - $57.54 Hourly

Location

Clark County - Las Vegas, NV

Job Type

PERMANENT

Job Number

27681

Department

Information Technology

Division

Admin

Opening Date

06/18/2024

Closing Date

7/2/2024 5:01 PM Pacific

Max Number of Applicants

250

• Description

• Benefits

• Questions

ABOUT THE POSITION

The Clark County Information Technology Department is seeking qualified candidates to apply for the Program Administrator position. Reporting to the Chief Information Officer, you will provide support for a variety of departmental programs focused on the continuous improvement and increased capabilities of the department across all of the disciplines in IT; namely, applications, infrastructure, security, digital services, and administration. The ideal candidate will be responsible for working with staff and leaders on a wide variety of improvement programs. The candidate will also create reports, assist with budgeting cycles, develop solutions, coordinate activities, oversee project efforts and the work of others involved in the projects, and identify opportunities that would improve the services and quality of the department.

THIS RECRUITMENT IS LIMITED TO THE FIRST 250 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED.

This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources.

Human Resources reserves the right to call only the most qualified applicants to the selection process.

Some positions may be confidential positions and are excluded from membership in the union.

Some positions may be non-union positions and are excluded from membership in the union.

MINIMUM REQUIREMENTS

Education and Experience: Bachelor's Degree in Business, Public Administration or a field related to the programmatic or service area to which assigned AND four (4) years of full-time professional and/or administrative experience in an area related to assigned program or unit. Prior lead or supervisory experience is desirable. Equivalent combinations of education and experience may be considered. An advanced degree in appropriate field preferred.

Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application.

Working Conditions: Attend meetings outside of normal working hours.

Licensing and Certification: Specified positions may require possession of valid Nevada Class C driver's license at time of appointment.

Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.

Citizenship: Candidates must be legally authorized to work in the United States. Please note, Clark County does not provide H1B visa sponsorships or transfers for any employment positions.

Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination.

EXAMPLES OF DUTIES

Plans, organizes, assigns, supervises, reviews and evaluates the work of professional, technical and/or support staff. Recommends selection of staff; trains staff in work procedures; administers discipline as required. Directs and or recruits, trains and reviews the work of volunteers; ensures their effective use within the program or service unit requirements. Plans goals, objectives, policies and work standards for the program or unit; provides input into the program's budget. Develops and modifies techniques and formats to evaluate pilot or current program or unit effectiveness and to determine the need for modification and/or new program development. Researches and develops alternatives; ensures that the program or unit is meeting the departmental mission; locates funding sources, service deliverers and other resources; designs and implements program procedures and manuals. Contributes to the overall quality of the program's service provision by developing and coordinating work teams and by reviewing, recommending and implementing improved policies and procedures. Monitors assigned program or programs; ensures compliance with departmental mission, funding source regulations and other guidelines. Acts as the program/service unit and County representative with other departments, community organizations and public and private service providers, funding sources, community and business organizations; answers questions, resolves problems and provides information and technical assistance as required. Makes presentations to a variety of community groups; promotes the programs through developing contacts with various organizations and through media announcements. Monitors changes in legislation that may effect program/service unit operations or service delivery; evaluates their effect upon program or unit activities and recommends appropriate policy and procedure modifications. Maintains or directs the maintenance of accurate records and files. Prepares a variety of correspondence, reports, policies, procedures, program documentation and other written materials. May provide staff support and guidance to a policy board or committee. Uses standard office equipment, including a computer, in the course of the work; May drive a motor vehicle to attend meetings and visit various work sites.

PHYSICAL DEMANDS

Mobility to work in a typical office setting, use standard office equipment; vision to read printed materials and a computer screen; and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes:

• Flexible Schedules including 4/10 options

• More Money in Your Pocket

• 100% Employer Paid Defined Benefit Retirement

• No Social Security Deduction

• No State Income Taxes

• Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO)

• Medical (https://www.clarkcountynv.gov/government/departments/risk_management/employee_and_retiree_health_benefits.php#outer-2778) - Employer pays 90% of premium

• Pharmacy Benefits (30, 90-day retail or mail order fills)

• 24/7 Telephone Advice Nurse - no employee cost

• Teledoc, Doctoroo, and Dispatch Health

• Retiree insurance – eligible after 5 years of service

• Dental

• Vision

• Life Insurance – Employer Paid

• AD&D – Employer Paid

• Long Term Disability – Employer Paid

• Generous Leave Accruals that include:

• 13 Paid Holidays including a Floating Birthday Holiday

• Paid Vacation Leave

• Paid Sick Leave

• Holiday Leave

• Other leave options

• Catastrophic Leave

• Parental Leave – Up to 90 days

• Wide Variety of Voluntary Benefits that include

• Guardian – Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance.

• Trustmark – Permanent Life Insurance benefits and long-term care.

• Sunlife Financial – Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance

• TASC – Flexible Spending Account – FSA & Dependent Day Care Debit Card Available

• Morgan Stanley – Deferred Compensation Plan

• Employee Assistance Program

• Onsite Fitness Center – $12/month

*Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit.

01

The following questions 1-4 will be used to determine if candidates meet the minimum qualifications and must be completed in its entirety.

Which describes your highest level of education?

• Some High School

• High School Diploma or GED

• Trade School or Technical Degree

• Some College (1-29 semester credits)

• Some College (30-59 semester credits)

• Some College (60-89 semester credits)

• Some College (90-120+ semester credits)

• Associates Degree

• Bachelor's Degree

• Master's Degree or higher

• None of the above

  02

  List all degrees received that are directly related to the position (see template below).

  College/University:

  Did you graduate:

  College Major/Minor:

  Semester Credits Completed:

  Degree Received:

  03

  Indicate your full-time professional administrative experience in an area related to assigned program or unit.

• No Experience

• Less than 4 years

• 4 to 5 years

• 5 to 6 years

• 6 to 7 years

• 7 to 8 years

• More than 8 years

  04

  Please list the employer(s) on your application where your experience was obtained in question 3. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A only if you have no related experience (see template below).

  Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

05

Do you currently hold a valid driver's license?

• Yes, I currently hold a valid Nevada driver's license.

• Yes, I currently hold a valid driver's license from another state.

• No, I do not currently hold a valid driver's license.

  06

  The following skills assessment is a self-assessment used to evaluate an applicant's training and experience.

  I understand that:

  A) Part-time experience must be prorated and credited as half of full-time experience (i.e., if you performed the task for two years in a part-time position, 20 hours per week, you can only credit yourself with one year of experience in that area)

  B) The education, knowledge, and experience levels indicated by my skills assessment responses must be supported and clearly documented in the "Education" and "Work Experience" sections of my application;

  C) Any falsification or misrepresentation of the information listed on the employment application or skills assessment may result in removal from the eligibility list or rescinding a job offer;

  D) Responses to assessment questions that are not supported and clearly documented in the "Education" and "Work Experience" sections on the application may result in question scores being adjusted to receive zero points;

  E) Assessment scores may be used to consider applicants for the selection process;

  F) I further understand that since exam scores will be automatically generated based on the applicant's response to each item in the assessment, score appeals will not be allowed for this recruitment.

• I have read and understand the above information regarding the completion of the following skills assessment questions. I further understand that this recruitment includes a skills assessment and that the answers I provide must be consistent with the "Education" and "Work Experience" sections detailed on my application and that scoring appeals will not be allowed for this recruitment.

  07

  Indicate your full-time professional experience supervising, training, or leading staff.

• No Experience

• Less than 2 years

• 2 to 4 years

• 4 to 6 years

• More than 6 years

  08

  Please list the employer(s) on your application where your experience was obtained in question 7. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A only if you have no related experience (see template below).

  Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

09

Indicate your full-time professional experience interacting with senior management, community leaders, and governmental officials.

• No Experience

• Less than 2 years

• 2 to 4 years

• 4 to 6 years

• More than 6 years

  10

  Indicate your full-time professional experience providing assistance gathering and organizing information used for executive-level decision making.

• No Experience

• Less than 2 years

• 2 to 4 years

• 4 to 6 years

• More than 6 years

  11

  Please list the employer(s) on your application where your experience was obtained in question(s) 9-10. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A only if you have no related experience (see template below).

  Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

12

Indicate your full-time professional experience creating and managing social media content for a professional or organizational account.

• No Experience

• Less than 2 years

• 2 to 4 years

• 4 to 6 years

• More than 6 years

  13

  Please list the employer(s) on your application where your experience was obtained in question 12. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A only if you have no related experience (see template below).

  Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

14

Indicate your full-time professional experience monitoring and overseeing a budget.

• No Experience

• Less than 2 years

• 2 to 4 years

• 4 to 6 years

• More than 6 years

  15

  Indicate your full-time professional experience obtaining quotes for goods and services.

• No Experience

• Less than 2 years

• 2 to 4 years

• 4 to 6 years

• More than 6 years

  16

  Indicate your full-time professional experience with SAP or a similar automated financial, payroll, and personnel system.

• No Experience

• Less than 2 years

• 2 to 4 years

• 4 to 6 years

• More than 6 years

  17

  Please list the employer(s) on your application where your experience was obtained in question(s) 14-16. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A only if you have no related experience (see template below).

  Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

18

Indicate your full-time professional experience providing systems analysis.

• No Experience

• Less than 2 years

• 2 to 4 years

• 4 to 6 years

• More than 6 years

  19

  Indicate your full-time professional experience managing a project from initiation to completion.

• No Experience

• Less than 2 years

• 2 to 4 years

• 4 to 6 years

• More than 6 years

  20

  Indicate your full-time professional experience with project management, prioritizing, scheduling, and providing oversight.

• No Experience

• Less than 2 years

• 2 to 4 years

• 4 to 6 years

• More than 6 years

  21

  Please list the employer(s) on your application where your experience was obtained in question(s) 18-20. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A only if you have no related experience (see template below).

  Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

22

Indicate your proficiency level with Microsoft Word.

• No Experience

• Basic (can setup a document, format the text, and edit the document)

• Intermediate (can navigate the title and ribbon bar, can use spellcheck and grammar check, can create templates)

• Advanced (can perform mail merge, edit headers/footers and add page numbers and title pages)

• Expert (can insert pictures/borders, SmartArt, and charts/graphs)

  23

  Indicate your proficiency level with Microsoft Excel.

• No Experience

• Basic (navigate excel, input & enter data, sort and print preparation)

• Intermediate (create spreadsheets, input data, create formulas, report formatting)

• Advanced (consolidating data, using pivot tables, charting data, and formatting charts)

• Expert (advanced formulas, if statements, VLOOKUP, VBA, and Macros)

  24

  Indicate your proficiency level with Microsoft Outlook.

• No Experience

• Basic (can create and send email messages)

• Intermediate (can create new folders, archive and store emails, can set appointments and create to-do lists)

• Advanced (can set up contacts, generate auto-replies, can configure email settings)

• Expert (can create, schedule and delegate tasks, plan meetings, and share and configure calendars)

  25

  Indicate your proficiency level with Microsoft PowerPoint.

• No Experience

• Basic (navigate, format using master slides, apply fonts, colors, utilize different of views and displays)

• Intermediate (change slide transition effects, add header footer to slides, put video into slide, use lists)

• Advanced (using colors and animations, creating tables and charts, modifying custom templates, utilizing internet tools to enhance)

• Expert (add and record audio, add sound effects to an animation or hyperlink, inserting video from YouTube and other sites)

  26

  Indicate your proficiency level with Microsoft Teams.

• No Experience

• Basic (can create calendar appointments, answer calls and video chats)

• Intermediate (set up and customize your team, start chats and calls, manage meetings)

• Advanced (collaborate in teams and channels, set up and attend live events)

• Expert (search and find files in OneDrive, navigate through tabs, add and collaborate with files in chats and video conferencing)

  Required Question

Agency

Clark County

Address

500 S. Grand Central Pkwy, 3rd Floor PO Box 551791 Las Vegas, Nevada, 89155-1791

Phone

(702)455-4565

Website

http://www.clarkcountynv.gov

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