Description

We are offering a contract employment opportunity for an Executive Assistant in Las Vegas. This position involves a variety of tasks including office management, executive support, meeting coordination, and light HR admin support in the industry.

Responsibilities

• Oversee the smooth running of the office operations and handle all office needs such as supplies, vendors, maintenance, and facility issues.

• Serve as a point of contact for building management, cleaning staff, and other service providers.

• Handle receptionist responsibilities including greeting guests, answering incoming calls, and managing mail and shipments.

• Provide support to the executive team such as scheduling, logistics, and other on-the-ground needs.

• Organize and manage executive travel arrangements including flights, hotels, transportation, and itinerary coordination.

• Handle the coordination of board and executive meetings including room bookings, catering, A/V setup, and visitor logistics.

• Manage complex calendars for key executives, coordinate high-priority meetings, and avoid scheduling conflicts.

• Ensure executives have clear, well-organized travel itineraries and handle last-minute travel changes.

• Prepare for meetings and events by organizing agendas, preparing materials, and coordinating follow-ups.

• Coordinate broker awards submissions, track internal awards for employee recognition programs, and handle contest coordination with executives.

• Assist with onboarding new hires, screen incoming resumes, schedule candidate interviews, and handle office-related HR compliance.

• Plan and execute company events, manage employee perks and office experience initiatives, and take on special administrative projects that support company-wide efficiency.

• Foster connection between executives and employees by serving as a liaison.

Requirements

• Proven experience with ADP - Financial Services is a plus

• Proficiency in using Cisco Webex Meetings for scheduling and managing online meetings

• Familiarity with Concur for handling expense reports

• Experience with CRM systems for managing customer relationships

• Must have knowledge of Kronos Timekeeping System for tracking employee time and attendance

• Ability to use About Time for project management

• Excellent calendar management skills to coordinate executive schedules

• Strong communication skills, both written and verbal

• Experience in organizing and managing conference calls

• Ability to handle and manage correspondence professionally and efficiently

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .