CSP Grants Specialist IV - Grants Management Office (Hybrid)

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CSP Grants Specialist IV - Grants Management Office (Hybrid)

Salary

$70,140.00 - $80,664.00 Annually

Location

Lakewood, CO

Job Type

Full Time

Job Number

RAA-CSP-1030 10/2024

Department

Department of Public Safety

Division

Colorado State Patrol

Opening Date

10/17/2024

Closing Date

10/31/2024 5:00 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

700 Kipling St., Lakewood, CO 80215

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Lori Todacheene, HR Business Partner, lori.todacheene@state.co.us, (303) 358-6495.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

This position is only open to Colorado state residents.

A n eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.

Our Mission -Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.

Our Vision -Creating safer and more resilient communities across Colorado.

Our Core Values – Unity, Honor, Service

CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace. CDPS is an equal opportunity employer. See ourEEOD Utilization Report (2020) (https://drive.google.com/file/d/11XM6_piWxOnO7rfbG1EDPL2vHeCcVH36/view?usp=sharing)

Why Do I Love My Job at CDPS

At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!

Careers with a purpose:

If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!

We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.

You’ll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!

When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.

Unmatched Benefits:

We highly value work life balance and offer excellent work-life programs, training and enriching professional development opportunities and a wide range of benefits.

• Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.

• State contribution into Health Savings Account when enrolled in HDHP.

• Job protected medical leave under the Family Medical Leave Act (FMLA) (https://dhr.colorado.gov/state-employees/time-off-leave/family-medical-leave-act-fmla) and the State of Colorado Family and Medical Leave Insurance Program (FAMLI) (https://famli.colorado.gov/) .

• Paid medical leave benefits provided by the State of Colorado.

• Eligibility for hybrid or other flexible work arrangements based on the nature of the role.

• We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security), visit Colorado PERA (https://www.copera.org/member-contribution-rates) for details.

• CDPS provides generous time off including 11 paid holidays annually and accrued annual and sick leave (https://dhr.colorado.gov/state-employees/time-off-leave) and four annual wellness days.

• The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.

• Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global and DeVry University.

• Credit Union of Colorado (https://www.cuofco.org/credit-union-colorado-membership-eligibility) membership eligibility.

  To learn more about State of Colorado benefits, please visit State of Colorado benefits (https://www.colorado.gov/dhr/benefits) .

Description of Job

About the Work Unit

The Grants Management Office (GMO), in support of executing the mission of the Colorado State Patrol (CSP) manages grants. This is accomplished by managing federal, state, local, and inter-agency grants through the life cycle of the grant. The unit interprets operational and financial data in order to identify and solve agency problems and to capitalize on business opportunities by applying professional project management methodologies. The unit responds to requests for funding, obtains and provides information related to grant funding from CSP members and state agencies.

About the Job

The purpose of this position is to analyze, monitor, and report on programmatic and financial activities of grant funded programs from multiple grantors, including federal, state, loan and inter-agency. Programmatic responsibilities include assisting with or implementing grants administration oversight from application, pre-award, award, post-award, monitoring, and closeout activities. Financial management includes, but is not limited to, making payments or charges to internal and external grant customers, monitoring monthly accruals and notifying the grant project manager of any budget issues, preparing quarterly/monthly financial reports, ensuring proper documentation and records are maintained for audits, assisting in audit preparation, preparing data for grant reporting, and performing other programmatic and financial grant duties as assigned. This position provides programmatic and financial support, leadership, and technical assistance to internal grant program managers, and applies state and federal grant guidelines to ensure compliance. This position assists with special projects as assigned. This position operates independently in performing programmatic and fiscal accounting duties. This position applies judgment and guidelines to solve daily problems related to grants management. This position anticipates and analyzes possible consequences of programmatic and fiscal grant decisions.

This position administers multiple grants awarded to CSP. This position is the grant management subject matter expert on assigned programs (grants).

Key Responsibilities

Grant Program Management

Oversees grant programmatic duties including, administering assigned grant programs or providing support of grant programs throughout the grant lifecycle. Provides materials and assists the Manager of GMO with project and contract negotiations as well as audits. Monitors grant programmatic implementation to ensure compliance with state and federal rules, fidelity to goals and objectives, adherence to allowable budget expenditures by the end of the grant. Duties include preparing required reports, maintaining records, analyzing data, providing statistics and graphics for grant applications and reporting, preparing budget modifications and grant extensions, and ensuring completeness and accuracy of all data and information included in reports and evaluations. Applies theory, principles, models, standards, and precedence to complex data sets for performance evaluation and reporting.

Formulating actions or guidelines to address particular grant implementation problems responds to grant emergencies through individual judgment and resourcefulness by utilizing knowledge of rules, regulations, policies, procedures, and other relevant resources to make an informed answer.

This position is responsible for administering all phases of grants that originate in CSP. Administration includes providing technical assistance to sub-recipients (partner agencies) of grant awards. This position trains state and local staff on program requirements, including rules and regulations applied to the grant awards. This position develops and fosters a positive relationship with all subrecipients (partner agencies) at the local, regional and state level.

The Grants Specialist IV represents CSP and/or the Grants Management Office (GMO) at meetings as assigned.

Financial Grant Administration

Monitors budget expenditures to ensure compliance with state and federal fiscal rules, regulations, and procedures.

This includes, preparing grant application budgets, preparing invoices, making vendor payments, preparing requests for payment, working with procurement, and maintaining personnel related expenditures such as overtime in financial databases.

Reconciles monthly and year-end grant records to the state’s accounting system (CORE). Analyzes data, identifies, and resolves problems using appropriate accounting procedures. Verifies grants are in fiscal compliance for fiscal year opening and closing activities. Responds to requests for financial data and clarification from grant program managers for prior and current years’ grant drawdown and expenditures. Prepares reports summarizing funding activities at the request of internal and external customers. Prepares fiscal reports for supervisor’s review and dissemination to the field.

This position monitors project financial progress and milestones to ensure all spending is allowable and used to complete the project objectives within the performance period. This position maintains paper and electronic grant files for assigned grant awards that comply with all Federal and State records retention rules.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

NOTE: To be considered for this position, you must meet one of the following options for consideration.

MINIMUM QUALIFICATIONS

Seven years of professional grant management and fiscal management experience that included planning, coordinating, monitoring or managing grants or other restricted fund.

OR

Bachelor's degree in any field AND three years of full-time professional grant management and fiscal management experience that included planning, coordination, monitoring or managing grants or other restricted funds.

PREFERRED QUALIFICATIONS

• Knowledge of grant compliance.

• Experience with government contracting.

• Experience with Grant writing and experience issuing grants to partner agencies/sub recipients.

• Experience with process improvement, project management and accounting.

• Proficient communication, interpersonal and customer service skills.

• CORE accounting system experience.

CONDITIONS OF EMPLOYMENT

• Must be a Colorado resident at the time of application.

• Must possess a valid Colorado driver's license. This position may be required to operate a State vehicle.

• Requires successful completion of a background investigation that includes a polygraph exam, a fingerprint based criminal history search and drug testing.

  WORK ENVIRONMENT

• Typical work hours, Monday to Friday, 8am - 5pm. Hybrid schedule (currently two days in office) which may be subject to change, requires flexibility.

APPEAL RIGHTS

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb . A standard appeal form is available at: www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information

EQUITY, DIVERSITY, AND INCLUSION STATEMENT

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, a medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries tocdps_hr@state.co.us.

NOTIFICATIONS

All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "info@governmentjobs.com " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

PLEASE READ CAREFULLY - RECRUITMENT TIMELINE INFORMATION

• Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received.

• All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Comparative analysis will include a structured application review by a panel of subject matter experts.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Please describe in detail your grants management experience.

02

Describe your experience with grants financial management (fiscal accounting duties, financial reports, etc.).

03

Positions within the Colorado Department of Public Safety require a comprehensive background examination including a fingerprint based criminal history check and polygraph. Are you willing to participate in this process as a condition of employment?

• Yes

• No

  04

  I understand that employees of the Colorado Department of Public Safety contribute to the Colorado Public Employees Retirement Association (PERA) retirement benefit plan and do not contribute to Social Security.

• Yes, I understand that

• No

  05

  If you are a current or previous State of Colorado employee, please list your Employee Identification Number (EID), dates of employment, and classifications for all State of Colorado Departments or institutes of Higher Education for which you have worked. Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If you are not a current or previous State of Colorado employee, please state "N/A".

  06

  The salary range listed is the department's good faith range expected to be offered. Are you willing to accept an offer in the range listed in this announcement?

• Yes

• No

  Required Question

Agency

State of Colorado

Address

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Website

https://careers.colorado.gov/

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