Administrative Assistant III at RRCC

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Administrative Assistant III at RRCC

Salary

$4,154.00 - $4,985.00 Monthly

Location

Lakewood, CO

Job Type

Full Time

Job Number

GJL-000478 11/24

Department

Red Rocks Community College

Opening Date

11/18/2024

Closing Date

11/26/2024 4:00 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

Red Rocks Community College, 13300 West Sixth Ave., Lakewood, CO 80228

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Angelee Cornejo, (303) 914-6300, Angelee.Cornejo@rrcc.edu

Hiring Pay Rate

The salary range listed represents a broad salary range for this position. It is anticipated that this position will begin at $4,154.00 per month, depending upon internal equity, experience, education, and training.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

GJL-000478 11/24; Student Success Services

Red Rocks Community College exemplifies extraordinary. We are dedicated to our Vision and Mission, which promote student achievement, staff empowerment, and community engagement. We live our values: Integrity, Collaboration, Learning, Inclusiveness, and Communication. With an unrivaled reputation grounded in our Values, we stand out as a cutting edge model in higher education. We are one of the first community colleges in the country to offer both Bachelor's and Master's degree programs. Our continued pursuit of excellence is instilled in our employees and has inspired a dynamic and passionate culture.

Why work at RRCC?

• We offer a competitive benefits package, including: health coverage, retirement, paid time off, flexible spending accounts, life insurance, and more. Benefits for employees in Classified positions are administered through the Colorado Department of Personnel and Administration’s Division of Human Resources. Employees in Classified positions are eligible to begin their benefits the 1st of the month following their start date. Find complete information on benefits for Classified positions on theDepartment of Personnel and Administration (http://www.colorado.gov/dhr/benefits) website.

• Professional Development - We provide professional development and enrichment opportunities for our staff to help them grow personally and professionally through our Center for Professional Enrichment and Human Resources department.

• Tuition Reimbursement - To help our staff develop their skills, we offer a tuition reimbursement program good for courses taken at any of the Community College System colleges.

Note: Work schedule for this position will be 8:00 a.m. to 5:00 p.m., Monday through Friday with flexibility to meet departmental needs. Applicant selected for hire will be required to acquire working knowledge of and the ability to utilize Banner, via training provided subsequent to hire.

EMAIL ADDRESS: All correspondence regarding your status in the selection/examination process will be conducted via e-mail. Please include your current e-mail address on your application and set up your e-mail to accept messages from info@governmentjobs.com and 'cccs.edu' addresses. If you do not have an email address, then you will receive correspondence via US mail.

Description of Job

The Administrative Assistant plays a crucial role in supporting the Director and ensuring smooth operations across the advising, transfer, and special programs departments. This position requires a high level of organization, technical proficiency, and the ability to make independent decisions. Key responsibilities include coordinating departmental advising meetings, following up on action items, and arranging for guest speakers. This position will manage schedules for appointments, meetings, and events, including room reservations, while serving as the primary resource for software and equipment training, assistance, and troubleshooting. Additionally, the role involves arranging travel for staff and streamlining office procedures, departmental print media, and reporting processes. This position will perform complex technical support functions such as word processing, spreadsheet management, data entry, and personnel file maintenance. They will also provide clerical and operational assistance to the advising, transfer, and special programs offices, coordinate facility and computer service requests, and assist with new employee onboarding. Compiling monthly reports from all departmental directors is another important aspect of this role. Independent decision-making is essential in various areas, including anticipating and managing office supply needs, organizing file systems for efficient retrieval, selecting appropriate software for form creation, providing software troubleshooting support, coordinating multiple calendars for appointments and meetings, and identifying resources for effective problem-solving. The assistant will also assist with staff coverage and provide recommendations to the Director and Senior Academic Advisor regarding cyclical staffing needs. This position demands a proactive approach, strong attention to detail, and effective task prioritization. The ideal candidate will possess excellent communication skills, adaptability, and a commitment to supporting the department's goals and student success initiatives.

This position will recruit, hire and supervise student support staff, train and provide feedback to student personnel on all facets of daily office procedures (phone, email, filing, appointments and walk in traffic). advise and give direction regarding operational problems, work unit objectives and change in priorities. Assist director and senior academic advisor in establishing a master work schedule for full time and part time advising staff, and student workers assuring adequate coverage as needed following the seasonal student traffic patterns. Integrate SARS software into the development of staffing patterns. Established systems to display and manage four-year college transfer information. Keep all waiting area print materials updated and stocked. Train and supervise new student success navigator position, which grew out of a multi semester supervised internship.

This position will monitor Department budget and identify potential deficiencies. Research payment problems, prepare and process interdepartmental invoices, expense found tours, and purchase orders. Initiate purchase requisitions and allocate procurement card purchases to correct org. codes. Conduct a monthly reconciliation of P-card purchases. Apries director of operating costs for budget projections. Confer with business office in purchasing office as needed. Oversee travel reimbursement procedures for all departmental staff. Track and monitor mini grants in innovation funding budgets.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

G3A4XXADMINISTRATIVE ASSISTANT III (https://drive.google.com/file/d/0B4enHpLSVk4eMWdzbVhaZTJDWW8/view?usp=sharing&resourcekey=0-b3y8iaBxItfgb77tjmzofw)

MINIMUM QUALIFICATIONS:

Experience Only:

Thirty-six months (36) of clerical experience as listed above which includes monitoring and maintaining departmental budgets. Successful candidate must have excellent customer service and interpersonal skills. In order to be considered for this position, your clerical experience must be the primary function of the job. Daily interaction with students, faculty and staff require that this position have strong interpersonal, communication and organizational skills. Candidate must have experience providing excellent customer service and interfacing with a variety of people from many levels within the organization and community. Computer literacy is a must. Effective verbal and written communication skills are necessary for success in this position.Do not use "see resume" statements in application.Your application must be completed in detail, showing relevant experience in order to be considered. Part time experience will be prorated.

Education and Experience:

College, university, or non-correspondence business school course work from an accredited institution in Business or related field may substitute for the clerical experience as listed above on a year for year basis however, there is no substitution for the specific experience. A copy of your transcript verifying the required credits must be receive by application deadline in order to be considered.

Conditions of Employment: Must submit to and successfully complete a pre-employment background check as a condition of hire. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide RRCC Office of Human Resources with an official disposition of the charges.

Preferred Qualifications: Please provide a detailed description on your application of your relevant work experience and document examples of your work in relation to the following: Experience involving a wide range of clerical responsibilities. Previous experience supervising other clerical staff. Prior experience entering information into a database with a high level of speed and accuracy. Experience working with a student information system such as Banner or similar system. Prior work experience at a community college or other academic environment. Excellent organizational skills; attention to detail (ability to check for typographical, grammatical and spelling errors, etc.); ability to multitask and be a self-starter; excellent communication skills in person and on the telephone; ability to effectively communicate with others via written correspondence. Experience explaining policies and procedures. Experience with problem solving processes. Strong knowledge in extracting information from Excel spreadsheets. Ability to deal with a diverse population with discretion and tact.

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Supplemental Information

This posting may be used to fill one or more similar positions in the future.

Comparative Analysis Process: Your employment application will be used to rate your training and experience and to determine your rank among the candidates for this position. Other forms of testing may include eSkill, oral board, written, etc. subject to change based on number of qualified applicants. It is, therefore, very important to fill out the application completely and to give a detailed description of your education and work experience. Your application and attachments should address the described duties, minimum, and preferred qualifications. Be sure your application specifically addresses the requirements as listed in the Minimum Requirements section and that all required documents are included in the application packet (e.g. application, transcripts, licensure, supplemental questionnaire, etc.). Failure to include the required information by the application deadline will result in your rejection from consideration of the position. To request ADA accommodations in testing for this examination, contact: CCCS, Human Resources, 9101 E. Lowry Blvd., Bldg. 959, Denver, CO 80230, (303)595-1588.

Important Note To Applicants: Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application.

CCCS recognizes the importance of a workforce that is reflective of our diverse student community. As such, we are interested in selecting the best candidate from a diverse applicant pool.

Equal Opportunity Employer:

The Colorado Community College System believes when all human qualities are regarded with dignity and respect and when everyone has access to the individualized support they need, all will have the opportunity to thrive. In all aspects of the employment process, decisions are made based on merit, competence, performance and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status, or any other protected status in accordance with applicable law.

Americans with Disabilities Act (ADA) Accommodations:

As part of our commitment to provide access to individualized support, our agency will assist individuals who have a disability with reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Jennifer Matthews at jennifer.matthews @rrcc.edu (cynthia.hier@rrcc.edu) .

Pregnant Worker’s Fairness Act:

The Pregnant Worker’s Fairness Act allows applicants to request a reasonable accommodation for known limitations related to pregnancy, childbirth, or related medical conditions. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Jennifer Matthews at jennifer.matthews @rrcc.edu (cynthia.hier@rrcc.edu) .

Address Confidentiality Program: If you are covered by the Address Confidentiality Program as provided by Colorado Revised Statute (CRS) 24-21-201 through 24-21-214, please notify the Human Resources office or analyst listed on this announcement so that you are provided the appropriate time extension for notifications provided by U.S. Mail. The extension allowed under this program applies only to U.S. Mail notifications that include a deadline of 10 days or less.

For or information regarding Red Rocks Community College Security, including crime statistics for the campus and surrounding area, please see the RRCC Police website: http://www.rrcc.edu/police/crimereport.html. For a hard copy report please contact 303-914-6394.

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Are you a current resident of the State of Colorado who can provide proof of Colorado residency?

• Yes

• No

  02

  Are you willing to submit to a pre-employment background check as a condition of hire?

• Yes

• No

  03

  Explain your clerical experience as it relates to this position.

  04

  Please explain your customer service experience as it relates to this position.

  05

  Describe your experience with Banner, Microsoft Office and other software applications.

  06

  Explain your experience monitoring and maintaining departmental budgets.

  07

  Explain how you identify and correct errors in your work. Provide an example from your experience.

  08

  Explain how you have used Microsoft Excel in the workplace and what you consider your level of experience is working with Excel.

  09

  Explain how you have used Microsoft Word in the workplace and what you consider your level of experience is working with Word.

  Required Question

Agency

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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