Description

We are offering a long-term contract employment opportunity for an Administrative Assistant in Lake Buena Vista, Florida. The chosen candidate will be joining our team and will be tasked with a range of administrative duties within the industry.

Responsibilities:

Key Responsibilities:

• Design, update, and edit flyers and visual materials using PowerPoint, Canva, Word, and Excel for internal events, announcements, and HR lobby displays.

• Create engaging visuals for team communications and seasonal events, often reworking templates from previous years to save time while maintaining brand consistency.

• Contribute to other creative projects and assist with graphics for special events and lunchroom activities, like bingo or seasonal employee gatherings

• Perform general clerical duties including copying, document preparation, and maintaining organized physical and digital files.

• Prepare and distribute orientation packets for new employees and ensure all materials are up-to-date.

• Track and distribute items such as gift cards for employee recognition programs, keeping accurate records updated in Excel.

• Manage parking pass assignments and handle other miscellaneous administrative requests, ensuring efficient office operations.

• Act as the first point of contact for walk-in visitors, directing them to appropriate departments and providing general information (walk-in traffic is low).

• Assist with visitor onboarding when needed, providing orientation information and distributing materials as necessary.

• Provide support to team members by answering basic administrative questions and handling requests related to scheduling, document formatting, or other clerical needs.

• Offer support for special HR events, such as helping organize or set up for employee activities, especially during peak times.

• Maintain a friendly, approachable demeanor, regularly engaging with employees across various departments as needs arise.

• Track inventory for office supplies, ensuring common items (e.g., gift cards, supplies for events) are stocked and available for quick access.

• Update and maintain Excel sheets with detailed records of distributions, inventory, and other essential data to support team operations and administrative processes.

  Requirements • Must possess strong data entry skills

• Excellent written and verbal communication skills

• Strong organizational and planning skills

• Must have the ability to multitask and prioritize tasks

• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

• Attention to detail and problem-solving skills

• Experience with office management systems and procedures

• Strong interpersonal skills for interacting with team members and clients

• Ability to work under pressure and meet tight deadlines

• High level of integrity and discretion in handling confidential information

• Must be proactive and take the initiative when necessary

• High School degree; additional qualifications as an Administrative assistant or Secretary will be a plus.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .