Description

Introduction

Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family! Jump-start your career as a(an) Unit Secretary today with HCA Houston Healthcare Kingwood.

Benefits

HCA Houston Healthcare Kingwood, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.

• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.

• Free counseling services and resources for emotional, physical and financial wellbeing

• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)

• Employee Stock Purchase Plan with 10% off HCA Healthcare stock

• Family support through fertility and family building benefits with Progyny and adoption assistance.

• Referral services for child, elder and pet care, home and auto repair, event planning and more

• Consumer discounts through Abenity and Consumer Discounts

• Retirement readiness, rollover assistance services and preferred banking partnerships

• Education assistance (tuition, student loan, certification support, dependent scholarships)

• Colleague recognition program

• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)

• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits (https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards)

Note: Eligibility for benefits may vary by location.

Come join our team as a(an) Unit Secretary. We care for our community! Just last year, HCA Healthcare and our colleagues donated $13.8 million dollars to charitable organizations. Apply Today!

Job Summary and Qualifications

Under the general direction of the Director Critical Care Services, the Departmental Secretary performs administrative support services for all Critical Care Units. This individual will support the clerical functions. Responsible for payroll and knowledgeable of Meditech and other basic computer programs used in the department. Accountable for maintaining and improving own job knowledge and skills. Supports the hospital’s mission, goals, and objectives. Works closely with the Managers of the Critical Care Departments and Critical Care staff.

What you will do in this role:

• Utilizes communication skills effectively in obtaining information from patients, physicians, physicians’ offices, and other departments in the hospital.

• Utilizes knowledge of medical terminology and procedures in assisting offices with the processing of imaging procedures.

• Utilizes secretarial skills effectively in fulfilling position responsibilities.

• Proficient in utilization of computer systems to accomplish position responsibilities.

• Proofs all correspondence for accuracy prior to distribution.

• Maintains filing and record-keeping system to allow for easy retrieval of information.

• Types correspondence, forms, reports, etc. as needed for management team and routes appropriately.

• Collects and organizes material to be included in various meetings as delegated by the management team.

• Gathers data and creates reports in a timely and professional manner and

• routes appropriately.

• Processes staff payroll including hours worked, PTO requests and other hours accurately and in a timely manner with few discrepancies.

• Strives to meet deadlines in completing special projects as assigned.

• Assists management team with various administrative tasks and maintains current calendar of department meetings, medical staff meetings and other hospital functions.

• Attends department meetings and actively participates in said meetings.

• Keeps self informed of various changes and concerns through use of Meditech

• Ensures personal safety and the safety of patients and visitors.

• Applies/adheres to hospital and departmental policies/procedures in daily routine.

• Conveys an appropriate appearance by consistent adherence to departmental/hospital dress code regulations.

• Follows scheduled breaks and meals in the allotted amount of time.

• Actively assists in maintaining a clean work environment by freeing desk areas, lounge areas, and hallways of clutter and trash as part of daily work routine.

• Performs special assignments and duties as requested and/or according to educational training.

• Reports potentially unsafe situations and malfunctioning equipment to Department Manager or Department Director.

• Maintains current departmental inventory in sufficient quantities, adding, and deleting appropriately.

• Attentive to detail and required paperwork inherent to the position, including minutes for meetings at which the director presides as well as unit staff meetings.

• Demonstrates overall ability to prioritize and organize time, evidenced by ability to complete work assignments within assigned shift, thereby controlling overtime.

• Responsible for monitoring and troubleshooting multiple staffing issues.

• Prepares annual and initial competency packets, giving staff plenty of time to complete before due date.

• Updates Managers on overdue HealthStream assignments of staff as well as nurse competencies and licenses.

• Communicates effectively with staff, as well as with other departments.

• Maintains strict confidentiality of sensitive material and information related to staff members or Hospital Department operations.

• Understands the organizational and political structure of the hospital

• and applies same in screening of correspondence and calls.

• Carries out known tasks to completion without continued reminders.

• Self-motivated; works independently toward task completion, requesting assistance when appropriate.

• Actively participates in a minimum of (1) department/hospital performance improvement activity.

• Demonstrates knowledge of unique scheduling requirements and remains current on all changes as informed by department staff and/or Director.

• Takes responsibility to answer telephone messages in a timely manner and pass along messages appropriately.

• Develops a rapport with the all departments to establish a good working relationship.

• Performs other duties as assigned by department managers.

What qualifications you will need:

• Educational preparation related to office or managerial organization preferred.

• Proficiency in using word processing and computer systems with typing skills.

• Previous secretarial experience in hospital office management preferred.

• CPR required, must be American Heart Association

• High School Graduate / GED

As a full-service, 420+ bed acute care hospital , HCA Houston Healthcare Kingwood (https://careers.hcahealthcare.com/pages/hca-houston-healthcare-kingwood) has provided the northeast Houston community with high-quality, cost-effective healthcare for over 25 years. We are dedicated to providing comprehensive, quality care, close to home. Our Women’s Center offers high-risk OB care, a Level III NICU , and pediatric services. We have an advanced Brain & Spine Center, which includes a DNV Comprehensive Stroke Center and the Sleep Center of Excellence. Our Orthopedic Center offers total joint replacement surgery using advanced technology. Other services include innovative and customized cardiovascular services, including open heart and vascular surgery and state-of-the-art imaging and endoscopy services for more accurate diagnosis and treatment plans. We are also a Certified Level I Stroke Center and an Accredited Chest Pain Center. We are members of HCA Houston Healthcare, the most comprehensive family of hospitals in the region and part of the leading provider of healthcare in the country, HCA Healthcare. Together we are stronger, smarter and more accessible in providing the patient-centered care you need close to home.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"The great hospitals will always put the patient and the patient's family first, and the really great institutions will provide care with warmth, compassion, and dignity for the individual."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Unit Secretary opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.