NY HELP No

Agency Senate, NYS

Title Scheduler

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 09

Bargaining Unit M/C - Managerial/Confidential (Unrepresented)

Salary Range From $48000 to $50000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Unclassified Service

Travel Percentage 25%

Workweek Mon-Fri

Hours Per Week 35

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Ulster

Street Address 721 Broadway

City Kingston

State NY

Zip Code 12401

Minimum Qualifications •Strong organization and communication skills as well as strong attention to detail•Proficient knowledge of Microsoft Word, Excel and Google Suite•A quick learner and self-starter•Ability to think critically and find creative solutions•Knowledge of the New York State legislative process is preferred•Bachelor's degree

Duties Description NYS Senator Michelle Hinchey seeks a motivated individual to fill the role as Scheduler. The Scheduler is the manager of the Senator’s calendar and the point person receiving and responding to meeting and event requests. The Scheduler is responsible for organizing requests and elevating each request to the Senator and Chief of Staff, as well as ensuring that each person or group making a request receives a response from the office in a timely manner. This person is the first point of contact with individuals, groups and other government staff who visit the Albany office, and the position requires that they display utmost levels of professionalism, courtesy and discretion. This role reports directly to the Chief of Staff, with daily interaction with the Senator as well. The ideal candidate thrives in a fast-paced environment, has strong organization skills, can manage many priorities at once, and is excited to work in public service. The Scheduler can be based in either Albany or Kingston, and a district-based Scheduler in Kingston would be required to travel to Albany during the legislative session from January to June. Primary Responsibilities:•Maintain the Senator’s calendar and work with the Chief of Staff to deconflict events and meetings as necessary•Receive all meeting and event requests from constituents, organizations, government offices and other stakeholders and execute timely responses confirming or declining requests•In consultation with the Chief of Staff, lead Scheduling Review meetings with the Senator and Senior Staff•Ensure that the Senator and Senior Staff are kept aware of invitation deadlines and speaking requests•Work with Senate Events and partners in legislative offices to coordinate annual events that the Senator hosts, such as Dairy Day•Make lodging and travel arrangements for the Senator•Create and update the Senator’s binder during legislative session•Assist the District Director and Constituent Services Team with determining what events require Senate Awards•Accompany the Senator at events when needed•Manage incoming mail and order office supplies•Some travel is required•Some late-night hours are required

Additional Comments The salary range is $48,000 to $50,000, commensurate with education and experience.Interested candidates should submit a cover letter and resume to jobs@nysenate.gov. Submissions that do not include both will not be considered.This recruitment will remain open until filled.The NYS Senate offers a comprehensive and competitive benefits package that include a health and wellness in the workplace program that you and your family can benefit from:•Dental insurance•Employee assistance program•Flexible spending account•Health insurance•Life insurance•Paid time off•Parental leave•Retirement plan•Tuition reimbursement•Vision insurance•Wellness ProgramThe New York State Senate is an Equal Opportunity employer that values a diverse and equitable workplace. We do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles.

Some positions may require additional credentials or a background check to verify your identity.

Name Hiring Coordinator

Telephone n/a

Fax n/a

Email Address jobs@nysenate.gov

Address

Street 721 Broadway

City Kingston

State NY

Zip Code 12401

Notes on Applying Interested candidates should submit a cover letter and resume to jobs@nysenate.gov. Submissions that do not include both will not be considered.