This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/6582662

Responsible for the procurement of a wide range of commodities, professional services, architectural & engineering design, and construction services. This is the senior level class in the professional Procurement Officer series, working independently, handling the more difficult, complex, irregular, or high value procurements with a larger dollar volume. This class function is asked upon occasion to use judgment to solve unusual problems and may be primarily assigned to an offsite office location.

REPORTS TO

Work is performed independently under administrative supervision of a higher level of authority. Work is performed with latitude for discretion and judgement. Work is reviewed in conference with the Director or Procurement Supervisor.

SUPERVISION EXERCISED

Exercises technical supervision of subordinates. Work requires the occasional direction of helpers, assistant, seasonal employees, interns, volunteers, or temporary employees.

Essential Job Functions

• Prepares and publishes sophisticated and complicated formal solicitations (i.e. Invitations for Bids (IFBs), Requests for Proposals (RFPs), and Requests for Qualifications (RFQs).
• Prepares or provides direction on the preparation of informal solicitations (i.e. Informal Bid Requests (IBRs), small purchase quotations, and shortform agreements) and facilitates purchases when formal solicitations are not required.
• Reviews cooperative contracts to verify contract complies substantially with Mohave County procurement regulations, policies and procedures in order to determine if it is in the best interests of Mohave County to utilize the contracts.
• Procures services and commodities by reviewing requisitions and issues purchase orders.
• Assists user departments in developing specifications ensuring content does not include language which is too restrictive, unclear, or otherwise hinders the competitive procurement process.
• Reviews advanced specifications, requirements and Scopes of Work.
• Develops targeted supplier lists for solicitations based on type of commodities/services.
• Maintains phone, mail, personal contact with suppliers and their representatives.
• Conducts Pre-Bid, Pre-Proposal and Pre-Submittal Conferences.
• Develops, coordinates, negotiates, recommends contract awards, conducting market research, providing cost and price analysis, and implementing high-profile county contracts, programs and policies.
• Prepares documents for Board agenda items.
• Coordinates the renewal and extension of contracts.
• Acts as liaison between county personnel, internal customers, business community, and the general public.
• Serves as internal consultant for departments regarding purchasing policies and procedures to answer questions, ensure compliance, and provide direction in the proper method of procurement.
• Recommends new approaches, policies, and procedures to effect continual improvement in efficiency of department and services performed.
• Facilitates meetings, contract negotiations, evaluations, interviews, demonstrations and inspections.
• Daily technical writing and analyzing of county contracts.
• Consistently monitors supplier performance.
• Acts to mitigate and resolve discrepancies, claims and disputes in solicitations and contracts in accordance with State procurement law and the Mohave County Procurement Code.
• Facilitates the evaluation of responses to solicitations based on supplier qualifications, proposed approach, offered price, and specification conformance.
• Negotiate with vendors and consultants to obtain best value for commodities and services
• Researches and advises user depa tments on market trends, new product and service developments and alternative source selection.
• Communicates and acts in a professional manner with the public, co-workers, and work contacts.
• Participates in professional development sessions or seminars; stays current on trends, innovations, and legal developments in the purchasing field.