JOB REQUIREMENTS: ESSENTIAL FUNCTIONS Composing/preparing a wide variety of detailed documents including confidential correspondence, memos, reports, minutes or other materials from draft, dictation, or general instructions; proofreading and editing documents, presentation materials, brochures, and other materials. Completing a variety of clerical functions, including processing mail, posting and or logging information to manual or automated records, photocopying, scanning, or faxing documents, as needed. Serving as Central Point for ordering and maintaining inventory of office supplies for the Administration Building. Coordinating distribution of materials and performing preparatory work for committee meetings, employee meetings, project team meetings, county partner meetings, and other events. Coordinating the daily schedule of the County Administrator, making necessary arrangements for appointments, meetings, events, and other county functions. Supporting Human Resources, Finance, Corporation Counsel and Communications Functions of Dodge County by preparing materials for various projects or events, financial reports, website content maintenance, and file management/retention practices, as needed. Serving as Point-of-contact for the County Administrator\'s Office on behalf of the County Administrator including receiving, screening, and routing incoming calls; disseminating information and interpreting/responding to basic inquiries from the public and other county departments, as directed. Receiving and assisting visitors to the Administrator\'s Office. Maintaining current records system (both paper and digital) in accordance with existing records management policies and programs, Maintaining property, liability, and excess worker compensation policy documents and claim records current. Appropriately processing claims as needed. Processing invoices and reconciling vendor and credit card statement via the Dodge County ERP system. Developing, maintaining, and identifying potential improvements to office policies, processes, procedures, forms, operational manuals, and systems to effectively accomplish daily tasks and Administrator\'s Office functions. Coordinating Employee Recognition Program(s) and county-wide employee events and meetings. Developing, monitoring, and updating content on County Administrator related webpages. Assisting Public Relations & Communications Coordinator with development of county-wide communications including newsletters, brochures, mailings, press releases, flyers, notices, social posts, and website content, as needed. Assembling data and conducting special research/analysis projects related to county operations, programs, and initiatives for inclusion in capital improvement plans, annual reports, annual budgets, and other policy documents. Monitoring department expenditures and fulfilling County Administrator\'s Office tasks and obligations related to the annual budget process as included in the annual budget calendar. Investigating and responding to citizen inquires and complaints. Preparing responses to open records requests made to the County Administrator, County Board Chair, and others as needed. Attending various staff, public, and other special meetings to record proceedings as directed. Attending various trainings, conferences, seminars, and other education or networking opportunities as appropriate. Performing grant administration duties, verifying, and ensuring compliance with relevant regulations preparing periodic reports to granting agencies. Prepares required annual reports. Providing a similar level of support to the County Board Chair as directed. Performing other duties as assigned. ***** OTHER EXPERIENCE AND QUALIFICATIONS: Required: Experience in office and/or records management, human resources, legal assistant, public administration, business, or closely related field. At least three (3) years of increasingly respons ble experience in a related field, preferably in local government. Equivalent combination of education and experience which provides necessary knowledge, skills, and abilities may be considered. Preferred: Previous experience in public sector administration. ***** APPLICATION INSTRUCTIONS: Apply Online: https://gusea1p01.rec.pro.ukg.net/DOD1000DODGE/JobBoard/cec5f37d-31be-485f-8dab-920784fb2a37/?q=&o=postedDateDesc