This job was posted by https://www.arjoblink.arkansas.gov : For more information, please see: https://www.arjoblink.arkansas.gov/jobs/4249791 Position #: A01301\ \ Department: Beck College of Sciences and Math\ \ Employment Status: Full time (29-40 Hrs)\ \ # of openings: 1\ \ Proposed Salary Range: Commensurate with Experience\ \ Type of Employment: Staff\ \ Location: ASU-Jonesboro\ \ Closing: 7/14/24\ \ \ Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.\ \ Position Summary:\ \ The Administrative Assistant is responsible for conducting special research studies, analyzing data, preparing statistics, making recommendations based on research findings, and monitoring and coordinating project/program activities. This position is governed by state and federal laws and institution policy\ \ Duties & Responsibilities:\ \

• Process all incoming paperwork that needs Dean\'s signature, then distribute on campus, then put in file-share
• Coordinate PRT Documents & Collect Conflict of Interest forms
• Prepare any EPAFs for College funded faculty, such as Graduate directors, and new faculty with summer start-up pay
• Prepare stipend paperwork for college Ambassadors
• Keep faculty personnel folders up to date
• Help Dean with annual Seed Grants
• Work with Department Chairs on scholarships through Academic Works - make scholarship offers through the software
• Plan Convocation of Scholars Banquet and college faculty meetings
• Assist students and faculty with poster printing and keep supplies updated
• Keep College committee lists updated; take commencement headcounts
• Reserve Active Learning rooms and conference rooms in Lab Archives
• Help with any Travel for the Dean and the SMART Center staff for recruiting trips, plus student travel that have awards from Dean\'s office
• Place orders for office supplies, name tags, business cards, etc., replacement furniture, and tech supplies
• Keep College phone list updated
• Building Liaison for LSW - put in work orders as needed
• Assist other departments who are short staffed
• Keep track of building remodeling projects
• Other duties as assigned

\ \ Knowledge/Skills/Abilities:\ \ Knowledge of planning, research, and analysis techniques and procedures\ Knowledge of department operations, policies, and procedures\ Knowledge of applicable laws and regulations\ Knowledge of basic accounting principles\ \ Ability to plan and execute systems and organizational analysis and feasibility studies\ Ability to conduct research and perform quantitative quality assurance reviews\ Ability to research, prepare, and present comprehensive written and oral reports\ Ability to organize and conduct meetings and workshops\ \ General Days/Hours:\ \ Monday - Friday\ 8:00 a.m. - 5:00 p.m.\ Additional hours as requested and/or needed\ Regular and reliable attendance\ \ Other:\ \ Please note: all position postings close at 12:00 A.M. CST on the position closing date\ \ Minimum Qualifications:\ \ The formal education equivalent of an earned Bachelor\'s Degree in public administration, general business, or a related field\ \ Other job\ \

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\ \ Arkansas State University is an Equal Opportunity Employer and does not discriminate against any applicants for employment based on their race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, physical or mental disability, genetic information, veteran status, uniformed service member status, or any other status protected by law.