Legal Assistant - Transactional

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Legal Assistant - Transactional

Salary

$40,246.44 - $55,000.00 Annually

Location

Jacksonville, FL

Job Type

Appointed Employee

Job Number

2024-06137

Department

OFFICE OF GENERAL COUNSEL

Opening Date

08/07/2024

Closing Date

10/7/2024 11:59 PM Eastern

• Description

• Benefits

• Questions

Job Description

T The position reports directly to a supervising Attorney IV. This position provides legal assistant support to several transactional or contract attorneys who provide legal counsel to various clients regarding contracts, general government operations and other transactional matters. Work assignments include drafting contracts (procurement contracts, construction contracts, real estate, grants contracts, permits, licenses, etc.) from form documents and performing legal research. This position will also interface frequently with clients through verbal and written communications, includes drafting transmittal letters and other client correspondence. Knowledge in survey (legal description) review, title review and real estate closings is preferred but not required. Work is performed under the direction of a supervising Assistant General Counsel IV and is reviewed through conferences, inspection of documents and evaluation of results obtained.

Examples of Work

EMPHASIS ON TRANSACTIONAL/GOVERNMENT OPERATIONS

• Provides administrative and litigation support to attorney(s).

• Communicates with clients, vendors and witnesses.

• May conduct preliminary and/or routine witness interviews.

• Helps prepare documents such as pleadings, applications, declarations and motions, initial draft of routine legislation.

• Drafts, reviews and revises legal and professional documents.

• Reviews and analyzes documents and data to prepare matters for legal representation.

• Maintains, organizes and creates resources and databases.

• Coordinates and schedules conferences with clients, witnesses and opposing parties.

• Analyzes plans, data, and prepare pleading and related documents.

• Obtain data from clients and second parties.

• Creates letters, basis of claims, and other forms.

• Creates documents from templates as necessary.

• Tracks and prepares electronic and hard copy reports and summaries, contracts or legislation.

• Monitors all litigation cases docketed via an electronic filing system and provide regular updates and calendaring and internal pleading files.

• Establishes, organizes and maintains physical evidence and exhibits, attorney notebooks, witness notebooks, document indexes and lists.

• Organizes and compiles documents relating to litigation, contracts, closing documents, legislation and land use.

• Coordinates all procedures necessary to conclude the acquisition or disposition of real property

• Closes transactions by preparing and delivering necessary documents, contracts, and assists in closing.

• Handles electronic filing, files briefs, legislation, and coordinate contract tracking

• Manage client expectations.

• Calendar scheduling and follow up for deadlines.

• Schedules and manages witness through litigation process

• Performs other duties as may be assigned from time to time.

Knowledge, Skills and Abilities

• Knowledge of legal principles and practices at a level normally acquired through legal assistant experience.

• Proficient in Word, WordPerfect, Outlook, Access and Excel data program management; knowledge of TABS3 software is a plus.

• Exceptional ability to organize and prioritize numerous tasks and complete them under time constraints.

• Ability to concentrate and pay close attention to detail for up to 75 percent of the work time when evaluating legal matters.

• Ability to proofread materials for contextual, grammatical, typographical, or spelling errors.

• Interpersonal skills critical in order to communicate in person, by e-mail and telephone and follow the instruction effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.

• Work occasionally requires a high level of mental effort and strain while organizing and maintaining multiple cases.

• Work may occasionally require more than 40 hours per week to perform the essential duties of the position.

• Ability to operate standard office equipment such as computers, photocopiers and fax machines.

• Ability to type a minimum of 40 wpm

• Ability to travel to private and public buildings locally and statewide, to assist attorneys in attending to clients' needs on legal matters is essential.

• Ability to perform mathematical functions.

• Ability to lift 20 pounds.

• Ability to schedule and manage attorney's appointments on calendar.

• Familiarity with electronic filing in CORE and/or ECF.

Open Requirements/Supplemental Information

• Three years of experience as a legal assistant or administrative experience or a master's degree is required.

Experience in transactional law and/or government operations is preferred.

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www. (http://www.coj.net/) jacksonville.gov/jobs. A copy of your resume is required with your application.

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Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference

If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within 60 calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans’ Preference Coordinator

11351 Ulmerton Road, Suite 311-K

Largo, FL 33778-1630

Email: VeteransPreference@fdva.state.fl.us

The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.

www.coj.net/benefits

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?

• Yes

• No

  02

  Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future?

• Yes

• No

  03

  This position pay range is $40,246.44 - $50,000.00 annually. This is not negotiable. If selected, would you be willing to accept this position in this pay range?

• Yes

• No

  04

  Do you have a bachelors' degree or higher from an accredited college or university? If yes, you MUST attach your college transcript to your application.

• Yes

• No

  05

  If you have a degree, indicate which degree you have and include any major/minor. If basing qualifications on education, a copy of your college transcript is required with your application.

  06

  Do you have at least three (3) years of experience as a legal assistant or administrative experience?

• Yes

• No

  07

  Indicate the organization(s) you worked for where you gained this experience.

  08

  Provide a detailed description (at least 3-4 complete sentences) of your experience.

  09

  Experience in transactional law and/or government operations is preferred. Do you possess this experience?

• Yes

• No

  10

  Indicate the organization(s) you worked for where you gained this experience.

  11

  Provide a detailed description (at least 3-4 complete sentences) of your experience.

  12

  Do you have a paralegal certificate?

• Yes

• No

  13

  A paralegal certificate is preferred but not required for this position. If you have answered yes to question #10, please indicate below the paralegal certificate(s) (if any) you possess. You MUST attach a copy of the certification to your application.

• Certified Paralegal (CP) by the National Association of Legal Assistants.

• Certified Legal Assistant (CLA) by the National Association of Legal Assistants.

• Professional Paralegal (PP) by the Association for Legal Professionals (NALS).

• PACE Registered Paralegal (RP) by the National Federation Paralegal Association.

• A combination of any of the above.

• None of the above.

  14

  Do you have familiarity with electronic filing in CORE and/or ECF?

• Yes

• No

  15

  Indicate the organization(s) you worked for where you gained this experience.

  16

  Provide a detailed description (at least 3-4 complete sentences) of your experience.

  17

  Do you have any experience in drafting or reviewing contract documents (i.e., contracts, leases, licenses, deeds, easements, covenants, purchase/loan agreements, closing statements, affidavits, etc.)?

• Yes

• No

  18

  If yes, please list prior experience using specific examples of the contract documents that were drafted or reviewed.

  19

  Do you have any experience reviewing or assembling entity signature blocks, notary stamps, and contract exhibits?

• Yes

• No

  20

  If yes, please list prior experience using specific examples of the signature blocks, notary stamps, and contract exhibits that were reviewed or assembled.

  21

  A copy of your resume and paralegal certificate(s) must be attached to your application. Failure to provide the correct documents may result in disqualification from the selection process.

• I have read and understand the above statement.

  22

  If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you don't live in Florida) and attach it to your application. FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS. Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference

• Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application.

• No, I am not claiming veterans preference and this does not apply to me.

  Required Question

Agency

City of Jacksonville

Address

117 W. Duval St. Suite 100 Jacksonville, Florida, 32202

Website

http://www.coj.net/departments/employee-services.aspx

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