R.W. Mercer Co. is a family-owned construction and service company headquartered in Jackson, Michigan with seven locations -- six in Michigan and one in Indiana. The company operates in three distinct areas of construction: petroleum contracting and service, general contracting, and electrical. In each area, R.W. Mercer provides a turn-key approach that includes planning, design, construction, and installation as well as service, monitoring, and maintenance.

ESSENTIAL FUNCTIONS

• Opening and closing jobs using internal ERP software and systems.
• Processing Purchase Orders, Work Orders and Change Orders.
• Creating and sending accurate and timely invoices.
• Provide administrative support to Project Managers as needed.
• Managing Certified Payroll Reports.
• Resolve billing errors and discrepancies.
• Assisting vendors and subcontractors with all inquiries and questions.
• Assist Accounts Payable with coding and processing of payables.
• Perform any necessary administrative duties such as month-end reporting and filing.
• Work with other members of the billing and accounting staff, such as Accounts Payables and Accounts Receivable.

ADDITIONAL RESPONSIBILITIES

• Prepares professional correspondence and documents as required.
• Typing emails, letters, reports, and general correspondence.
• Create and maintain a filing system that facilitates efficient and timely retrieval of documents.
• Maintain reports and tracking, as necessary.
• Maintain strict confidentiality as required.
• Other duties as assigned.

KNOWLEDGE / SKILLS / ABILITIES

• Excellent customer service.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to multi-task and work well under pressure, meeting monthly deadlines.
• Proficient in Microsoft Word, Excel, Outlook, and DocuSign.
• Must have basic math and calculation skills.
• Must have an understanding of taxes -- sales and use tax.

JOB QUALIFICATIONS

• Minimum 2-5 years' administrative experience.
• An associate degree is preferred.
• Experience or knowledge of the construction industry is helpful but not required.

* PHYSICAL DEMANDS*

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Physical: Primary functions require maintaining a professional appearance and providing a positive company image to the public. Must be able to walk, stand, and sit for prolonged periods of time; stoop, bend, kneel, crouch, crawl, climb, reach and twist; push, pull, lift, and/or carry light to moderate amounts of weight; and to verbally communicate to exchange information.
• Vision: See in the normal visual range with or without correction.
• Hearing: Hear in the normal audio range with or without correction.