Administrative Coordinator 3 - Timekeeper

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Administrative Coordinator 3 - Timekeeper

Salary

$2,272.00 - $4,089.00 Monthly

Location

Jackson, LA

Job Type

Classified

Job Number

ELMHS6.21.24AC3TK

Department

LDH-Office of Behavioral Health

Opening Date

06/21/2024

Closing Date

6/26/2024 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

This vacancy is located in the Human Resources Department, Timekeeping Division at Eastern Louisiana Mental Health System in Jackson, LA (East Feliciana Parish). ELMHS is the largest 24-hour, multi-site, state psychiatric complex, comprised of residential, outpatient and inpatient services.

*This posting may be used to fill vacancies in other divisions or units at Eastern Louisiana Mental Health System within 90 days of closing.

This position may be filled as either a Probational or Job Appointment (open to all qualified applicants); a Promotion (open to all statewide classified and Agency wide permanent status employees), by Detail to Special Duty; or as a part-time WAE. Current permanent status, classified employees may be required to accept a Probational appointed if selected for a full-time position.

THE IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training

Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.Developing Performance: The ability to assist others in advancing their skills, knowledge, and performance levels over time.

Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

Learning Actively: The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.

Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity. Solving Problems: The ability to discover solutions to problems.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Resumes will not be accepted in lieu of work experience. An application may be considered incomplete if the work experience and education sections are not completed.

Please list all work experience.

For further information about this vacancy, please contact:

LDH- ELMHS Human Resources

225-634-0259

ELMHS-HR@LA.GOV

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Two years of experience in which clerical work was a major duty.

SUBSTITUTIONS:

Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

NOTE:

Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.

NOTE: Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:

To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties.

Level of Work:

Advanced.

Supervision Received:

General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:

May supervise 1-2 lower-level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties.

Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.

Examples of Work

NOTE: Positions allocated at this level tend to focus on numerous examples of work as listed below:

Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.

Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer.

Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as leadworker over other imaging positions.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Compiles information from various sources and prepares specialized reports; formats reports according to department standards.

Serves as clerical assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.

May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above.

Performs related duties as assigned.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

  01

  Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

• I have no experience and/or am uncomfortable communicating effectively

• I have limited experience or require assistance to communicate effectively

• I can communicate effectively

• I can communicate effectively and help others improve their communication

  02

  Explain your rating by providing specific and relevant examples in the box below.

  03

  Rate your ability to develop performance based on our definition: The ability to assist others in advancing their skills, knowledge, and performance levels over time.

• I have no experience and/or am uncomfortable developing performance

• I have limited experience or require assistance to develop performance

• I can develop performance

• I can develop performance and help others improve their ability to develop performance

  04

  Explain your rating by providing specific and relevant examples in the box below.

  05

  Rate your ability to learn actively based on our definition: The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.

• I have no experience and/or am uncomfortable learning actively

• I have limited experience or require assistance to learn actively

• I can learn actively

• I can learn actively and help others improve their ability to learn actively

  06

  Explain your rating by providing specific and relevant examples in the box below.

  07

  Are you a current employee of Eastern Louisiana Mental Health Systems?

• Yes

• No

  08

  Please give a brief summary of your timekeeping experience. If none, please enter N/A.

  Required Question

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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