ADMINISTRATIVE ASSISTANT 5

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ADMINISTRATIVE ASSISTANT 5

Salary

$2,978.00 - $5,843.00 Monthly

Location

Jackson, LA

Job Type

Classified

Job Number

409-24-069

Department

DOC-Dixon Correctional Institute

Opening Date

11/08/2024

Closing Date

11/15/2024 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

Louisiana Department of

Public Safety & Corrections –

Corrections Services

www.doc.louisiana.gov

DIXON CORRECTIONAL INSTITUTION

Jackson, LA

THIS POSITION WILL BE FILLED AS A PROBATIONAL APPOINTMENT

or PROMOTION OF A PERMANENT CLASSIFIED EMPLOYEE

OF LOUISIANA STATE GOVERNMENT (State Employee)

This position may be filled as:

• DETAIL : The selected employee may be required to serve a trial detail prior to being permanently promoted.

• PROBATIONAL APPOINTMENT : Current permanent status classified State employees may be required to accept a probational appointment, if selected.

• TEMPORARY JOB APPOINTMENT : This position may be filled by temporary job appointment. If filled as a temporary job appointment, should a permanent position become available, the employee may be converted to a probational appointment.

  Why work for DOC? (https://doc.louisiana.gov/about-the-dpsc/careers-in-corrections/)

• Culture: DOC values and supports employees through numerous recognition programs, creating a sense of community, prioritizing internal promotional opportunities, clear communication, and professional development.

• Growth: Professional growth is encouraged at DOC through numerous avenues.

• Benefits: DOC offers a generous benefits package including; a defined benefit pension plan, health insurance that is also available post retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules, work from home, etc. Alternative work schedules including 4/10’s or work from homeMAYbe an available benefit for certain positions upon meeting the policy requirements.

  AN IDEAL CANDIDATE SHOULD POSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

• Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

• Managing Projects: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.

• Thinking Critically: The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.

  Exams and License Requirements

• No Civil Service Test Score is required in order to be considered for this vacancy.

• Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.

• Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification.

• Failure to provide your qualifying work experience may result in your application not being considered.

• To apply for this vacancy , click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.

  REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT.

• IMPORTANT:In the supplemental questions section,applicants must authorizethe HR Office of DPS&C-Corrections Services to contact prior employers to check references under thePrison Rape Elimination Act (PREA),to be considered for employment, by answering ‘YES’ to the PREA question.

• Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

• There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has90 days from the closing dateof the announcement to make a hiring decision. Specific information about this job will be provided to you in the interview process, should you be selected.

• Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• This Agency is a Drug Free Workplace.

• To view and apply to any of our other postings we currently have available, click HERE.

  The Louisiana Department of Public Safety and Corrections - Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non-merit factor including disability.

  For further information about this vacancy contact:

Stephanie Simpson

Dixon Correctional Institution

stephanie.simpson@LA.GOV

Ph: (337) 634-6208

Fax: (225) 342-5968

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Four years of experience in which clerical work was a major duty.

SUBSTITUTIONS:

Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

NOTES:

Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.

Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:

To serve as the special assistant to a classified/unclassified executive or high-ranking classified administrator.

Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.

Level of Work:

Advanced.

Supervision Received:

General from a classified/unclassified executive or high-ranking classified administrator.

Supervision Exercised:

May supervise 1-2 lower-level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions:

Differs from Administrative Assistant 4 by the presence of responsibility for serving as special assistant to a classified/unclassified executive or a high-ranking classified administrator.

Differs from Administrative Assistant 6 by the absence of responsibility for serving as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a major state department.

Examples of Work

Relieves the executive of a variety of administrative matters by assuming delegated authority in assigned areas.

Performs and supervises administrative support activities such as maintaining files and central records, printing and duplicating services, security, purchasing of supplies and equipment, warehousing, and preparation of payroll and personnel records.

Serves as executive support to department advisors and decision-makers, including administrators and boards/committees.

Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken.

Interprets departmental policies and procedures for staff members and the general public.

Conducts and/or supervises special projects, such as organizing charity drives or coordinating facility maintenance.

Collects and compiles budgetary data for monitoring funds and staffing levels.

Prepares materials needed for meetings, such as agendas, handouts, binders, etc.

May attend meetings and transcribe minutes.

May serve as backup for experienced-level professional duties, such as procurement, accounting, etc.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

* Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

  01

  Are you currently a permanent classified employee of Louisiana State Government (STATE EMPLOYEE)?

• Yes

• No

  02

  If you have previous employment in a community confinement center, jail, lockup or prison, the Prison Rape Elimination Act (PREA) requires Corrections Human Resources to contact those employers prior to hiring any applicant for information on substantiated allegations of sexual abuse or any resignation during a pending investigation of an allegation of sexual abuse. Do you authorize the Human Resources Office of the Department of Public Safety and Corrections, Corrections Services, to contact any of your prior employers, whether listed on your employment application or not, to ascertain information required by the Prison Rape Elimination Act, Part 115 of Title 28 of the Code of Federal Regulations? I understand that prior to any offer of employment by the Department of Public Safety and Corrections that such information must be obtained. IMPORTANT: I also understand that if I do not authorize such contact, I will not be eligible for employment with the Department of Public Safety and Corrections. Should I be appointed from this announcement, I also understand that this authorization will remain valid for the duration of my employment with the Department of Public Safety and Corrections. Questions should be directed to Human Resources as noted in the Supplemental Information section of this job posting.

• Yes, I understand. You may contact my employers, past or present.

• No. Do not contact my employers, past or present, and DO NOT CONSIDER ME as a candidate for employment.

  03

  AD: Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively.

• 1= I have no experience and/or am uncomfortable acting decisively

• 2= I have limited experience or require assistance to act decisively

• 3= I can act decisively

• 4= I can act decisively and help others improve their ability to act decisively

  04

  AD: Explain your rating by providing specific and relevant examples in the box below.

  05

  CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

• 1= I have no experience and/or am uncomfortable communicating effectively

• 2= I have limited experience or require assistance to communicate effectively

• 3= I can communicate effectively

• 4= I can communicate effectively and help others improve their communication

  06

  CE: Explain your rating by providing specific and relevant examples in the box below.

  07

  MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

• 1= I have no experience and/or am uncomfortable making accurate judgments

• 2= I have limited experience or require assistance to make accurate judgments

• 3= I can make accurate judgments

• 4= I can make accurate judgments and help others improve their ability to make accurate judgments

  08

  MAJ: Explain your rating by providing specific and relevant examples in the box below.

  09

  MP: Rate your ability to manage performance based on our definition: The ability to direct and to evaluate the work of employees.

• 1= I have no experience and/or am uncomfortable managing performance

• 2= I have limited experience or require assistance to manage performance

• 3= I can manage performance

• 4= I can manage performance and help others improve their ability to manage performance

  10

  MP: Explain your rating by providing specific and relevant examples in the box below.

  11

  TC: Rate your ability to think creatively based on our definition: The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.

• 1= I have no experience and/or am uncomfortable thinking creatively

• 2= I have limited experience or require assistance to think creatively

• 3= I can think creatively

• 4= I can think creatively and help others improve their ability to think creatively

  12

  TC: Explain your rating by providing specific and relevant examples in the box below.

  13

  How did you hear about this position?

• Civil Service Website or social media

• Recruitment Event

• Newspaper Ad

• DOC Website

• DOC Employee Referral

• LinkedIn

• Indeed

• ZipRecruiter

• Glassdoor

• Monster

• Facebook/Instragram

• Twitter

• Other

  Required Question

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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