Assistant to the Executive Director of Admissions and Scholarship

About The Cornell SC Johnson College of Business

Leading at the intersection of people, business, and technology, the Cornell SC Johnson College of Business is one of the most comprehensive business schools in the nation and includes many areas of expertise not found in any other leading institution. The college is comprised of the university's three accredited business schools, each of which is recognized as among the best in higher education: the Charles H. Dyson School of Applied Economics and Management, the Samuel Curtis Johnson Graduate School of Management, and the Cornell Peter and Stephanie Nolan School of Hotel Administration. Our academic research; industry and community engagement; and undergraduate, graduate, and professional degree programs all reflect the future of business: flexible, collaborative, and cross-disciplinary. The college community includes 232 research faculty, 46,000 alumni, and nearly 3,300 undergraduate, professional, and graduate students. The SC Johnson College of Business has an unparalleled resource base from which to draw-within the college, Cornell Tech in New York City, and Cornell University broadly.

As part of the Cornell SC Johnson College of Business, the Samuel Curtis Johnson Graduate School of Management at Cornell University continues to transform graduate business education to better prepare graduates for success in tomorrow's business world. Johnson provides cutting-edge learning experiences that immerse students sooner and deeper in their chosen fields. As an integral part of the Cornell SC Johnson College of Business, Johnson students can access the full power of educational and research opportunities across the university to reach deeper competency in their industries and areas of interest. Johnson offers seven different MBA programs, spanning the U.S., Canada, Latin America, Mexico, and China, and is home to award-winning faculty and research.

The Opportunity

The Admissions and Scholarship team at the SC Johnson College of Business is dedicated to attracting, selecting, and matriculating the highest caliber of diverse students into our prestigious MBA program. We are seeking a dynamic and detail-oriented Assistant to the Executive Director of Admissions and Scholarship. This role provides high-level administrative and organizational support with general supervision, playing a crucial part in achieving our enrollment goals.

Key Responsibilities

Administrative Support:

• Calendar & Travel Management: Manage calendars, mail, travel arrangements, and correspondence for the Executive Director. Requires strong written and verbal communication skills, ability to multi-task, prioritize, efficiently manage time, maintain confidentiality, and take initiative.
• Interaction Management: Handle interactions with high-level individuals within the Johnson School, Cornell University, and external contacts such as prospective students, vendors, alumni, and others. Collaborate regularly with assistants for the Johnson Leadership and MBA Programs teams.
• Salesforce Management: Maintain student/alumni information in Salesforce, documenting all contacts, phone calls, or meetings on behalf of the Executive Director.
• Internal Communication Facilitation: Distribute and record information, schedule meetings and events, communicate weekly staff coverage and absences, and act as the primary point of contact between the Executive Director and internal/external constituencies.
• Office Supply Management: Order supplies, maintain inventory, and manage marketing materials for regular and special events.
• Organizational Improvement: Provide input and assistance with organizational and process improvements, including filing systems, scheduling, event program development, and follow-up items.
• Proactive Support: Anticipate and address the needs of the Executive Director, ensuring smooth workflow.
• Compliance: Understand and comply with federal, state, and university data privacy, security regulations, policies, and best practices regarding student records. Ensure legal and ethical admissions operations.

Budgeting:

• Monthly Budget Reporting: Assist the Executive Director with monthly budget reporting, ensuring proper charges to all accounts. Navigate budget systems within guidelines, ensuring accuracy and timeliness.
• Reimbursement Management: Track traveling staff, outstanding reimbursements, and serve as the point of contact for communicating with Central Financial Services regarding reimbursements.

Special Projects & Admissions Support:

• Project Coordination: Assist the Executive Director with special projects, ensuring timely completion.
• Office Coverage: Lead coverage for incoming calls and serve as a backup for main office visitor coverage.
• Additional Responsibilities: Participate in various projects with occasional responsibilities beyond the current classification.

If you are an organized and proactive administrative professional interested and ready to join a dynamic team, we invite you to apply with your resume and cover letter. Join us at the SC Johnson College of Business Admissions and Scholarship team, and contribute to the success of our renowned MBA program!

What We Need

All applications must include a resume and cover letter for full consideration.

• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.
• High School Diploma with 2 to 4 years relevant work experience.
• Excellent written and verbal communication skills, attention to detail, very strong MS Office suite skills and organizational skills.
• The ability to work in a fast paced, busy environment, under tight deadlines, with a demanding environment within enrollment management, in a calm and efficient manner is essential.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• A bachelor's degree and experience in higher education preferred. Experience with administrative roles.
• High-level Excel and PowerPoint experience and skills, and positive experiences in process improvement.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 1 day per week and on-campus 4 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No visa sponsorship or relocation assistance is available for this position.

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

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EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

EEO Statement: Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly