Job Title: Human Resources Assistant

Job Description

This role will be a mix of general administrative duties and supporting the HR team. The ideal candidate will be proactive, organized, and eager to grow within the company.

Responsibilities

• Maintain office supplies inventory.

• Maintain breakroom inventory and cleanliness.

• Maintain cleaning supplies inventory.

• Manage and coordinate with various vendors.

• Manage and coordinate administrative services at the corporate office.

• Process travel arrangements, including booking hotels and meeting rooms.

• Order business cards, name plaques, and employee rewards.

• Arrange lunches or catering for meetings and events.

• Distribute office mail.

• Handle incoming calls and assist callers as needed.

• Greet visitors and notify the respective employee of their arrival.

• Coordinate the order of anniversary plaques for US and global offices.

• Address unexpected onsite administrative tasks promptly.

• Manage, review, and process various vendor invoices.

• Restock office meeting rooms.

• Coordinate and plan special company events.

• Assist with HR duties such as entry-level recruitment, onboarding, and maintaining employee files.

• Coordinate company events.

Essential Skills

• Administrative support

• Microsoft Office proficiency

• Event planning

• Organization

• Customer service

• Data entry

• HR administration

• Clerical skills

• HR support

Additional Skills & Qualifications

• Entry level - BA Degree, preferably in HR or business

• 1+ year of administrative experience helpful

• Ability to utilize Amazon for office supplies

• Basic computer skills - must be computer savvy

• Any real-life HR experience is a plus but not necessary

• Friendly personality and a people person

• Facilities/office management experience is a plus

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Irvine,CA.

Application Deadline

This position is anticipated to close on Mar 6, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.