Supervisor–Property Safety and Maintenance

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Supervisor–Property Safety and Maintenance

Salary

$52,270.40 Annually

Location

City County Building, IN

Job Type

Full Time

Job Number

08641

Department

Business and Neighborhood Services

Opening Date

09/25/2024

Closing Date

12/24/2024 11:59 PM Eastern

• Description

• Benefits

Position Summary

Position is responsible for managing and overseeing the day-to-day operations of field inspection staff; perform necessary advanced administrative tasks; and oversees the inspection, enforcement and abatement practices pertaining to property compliance with the Revised Code of the City of Indianapolis-Marion County ordinances, Business License ordinances, and the International Property Maintenance Code. The Supervisor manages and coordinates all aspects of the field inspectors' daily workload and reviews subordinates work for accuracy and thoroughness. Tasks include monitoring field data collection and organization; evaluating workload quantity and quality; and reviewing subordinates legal case files. The incumbent will coordinate and oversee projects; prepare reports as requested; answer questions for City staff and the Public; plan and attend meetings with City and County staff and other neighborhood/community organizations; and meet with local, county and state officials on issues regarding property, zoning, and business license inspections and enforcement. Incumbent may partner with the Bureau of License and Permit Services and Nuisance Abatement and coordinate/supervise business license inspections, provide and update all inspection/violation results and documentation, and help coordinate inspection staff for multi-agency sweeps. The employee will develop and provide training on typical field inspector job functions and will train inspectors to identify and document violations of the City of Indianapolis-Marion County ordinances, Business License ordinances, and International Property Maintenance Code and other similar regulations. The Supervisor will present evidence and testify in Environmental Court. Periodically, the employee may provide support in developing operating guidelines, policy statements, and resource materials.

Position Responsibilities

Ensures that all properties within the Supervisor's assigned area are inspected and in compliance with the Revised Code of the Consolidated City-Marion County and the International Property Maintenance Code.

Manages, coordinates and assigns all aspects of the field inspector's daily workload including field data collection, organization, and survey of workload quality and quantity.

Reviews and approves Inspector's daily field reports, daily itineraries, violation notices, and other documentation.

Manage subordinates requests for leave; (i.e. benefit, sick, short-term) and handle workplace injury reports.

Reviews all legal case files being sent to the Office of the City Prosecutor or Administrative Law Judge for non-compliance.

Prepares, coordinates and conducts training of new Property Inspectors and perform on-going training for existing field inspection staff.

Trains field inspection staff to identify violations of the Revised Code of the City of Indianapolis-Marion County ordinances, International Property Maintenance Code, Environmental Public Nuisance ordinance and other similar regulations.

Speaks and/or meets with property and business owners, local community groups, architects, developers, engineers, contractors, etc. to inform them about code interpretations of zoning ordinances, International Property Maintenance Code, and environmental public nuisances.

Serves as liaison between other City Departments and County Agencies when there is a conflict with code enforcement.

Assists with and attend neighborhood/community organization meetings as requested.

Coordinates, prepares and provides responses pertaining to unit inspections, violations, and enforcement action for the public, external and internal customers.

Helps coordinate and distribute supplies to new Property Inspectors.

Performs monthly Employee Vehicle inspections and coordinate with the Bureau of Logistics to ensure fleet is being properly maintained.

Attends and successfully complete any required training courses.

Testifies and presents evidence in Environmental Court and at Administrative hearings.

Answers general telephone calls and respond to e-mail inquiries.

Acts as the Manager of the Property Safety & Maintenance section in the absence of the Manager.

Familiarity with City/County streets and the ability to read location plans and city maps.

Supports and collaborates with the Bureau of License and Permit Services, Nuisance Abatement, the Office of the City Prosecutor, other City Departments and County Agencies relative to the organization, coordination, requisite training and supervision of field staff for business license and multi-agency sweeps.

Assists in the preparation and provide relevant inspection/violation documentation for business license and nuisance property legal case files.

Develops and provides training on typical field inspector job functions regarding business license, sign, and environmental public nuisance regulations and inspection and enforcement processes.

Helps manage and further develop the Department's High Weeds and Grass program, including assisting with analyzing performance measurements and effectiveness of existing regulations.

Reviews abated properties and evaluates special circumstances to ensure compliance and uniformity.

Manages and directs seasonal high weeds and grass employees.

Creates and updates records on the high weeds and grass nuisance abatement program.

In partnership with the Bureau of Administrative and Finance, evaluates vendor performance.

Helps manage and develop programs to accurately geo code signage throughout Marion County.

Helps develop and oversee processes to address corporate sponsored sign proliferation matters and measure effectiveness of existing regulations.

Reviews, examines special circumstances, and approves sign permit applications for quality, compliance and uniformity.

Supervises all illegal sign removal programs for Marion County, including coordinating sign sweeps and reporting the number of illegal signs abated.

Serves as a member of any internal and/or external planning and review committees aimed at developing and refining effective business license, signage, high weeds and grass regulations, enforcement, and adjudication processes.

Coordinates and oversees projects, plan meetings with City Staff and other organizations involved in the preparation of code enforcement to include, providing public and staff technical training sessions pertaining to business license, sign and environmental public nuisance ordinances in the City of Indianapolis – Marion County.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Qualifications

High school diploma or equivalent and three (3) to five (5) years previous experience and /or training that includes increasing responsibility in zoning inspection, property maintenance inspection, construction, code enforcement, public administration, or any other related area or any equivalent combination of education, training, and experience, which provides the requisite knowledge, skills and abilities to successfully perform the required duties and responsibilities. The successful candidate must be able to demonstrate strong written and oral communication skills, strong computer and office equipment skills, the ability to develop staff, and a general understanding of the construction industries, zoning code, and property maintenance code enforcement. Must obtain and hold a valid Indiana Driver's license and have the ability to operate a City vehicle. Ability to obtain and hold within 60 days of hire Special Police Authority through the Indianapolis Metropolitan Police Department (IMPD). Ability to obtain and hold within 6 months of hire Property Maintenance Inspector Certification. Ability to obtain and hold within 18 months of hire Zoning Inspector Certification. Ability to obtain and hold within 24 months of hire Residential Building Inspector Certification. Ability to obtain and hold within 36 months of hire Fire Inspection I. Employee must be able to lift/move up to 25 Lbs. Must be Marion County residence within six (6) months from date of hire.

Incumbent must certify in the appropriate, approved disciplines as prescribed by the Director of Code Enforcement to maintain employment.

Independent Judgment

Incumbent of this classification must exercise independent judgment in the performance of their duties and receives minimal supervision from the Manager of the Property Safety & Maintenance section. Independent judgment must be exercised in the supervision of Inspectors and the enforcement of City ordinances, regulations, policies, procedures and actions. Independent judgment will be exercised in determining Inspector and seasonal staff workload assignments and evaluating performance; evaluating inspection, enforcement and abatement situations and actions (violations and citations); interpreting applicable codes and planning methods to gain voluntary compliance; evaluating complaints and recommending proper courses of action for resolutions; and handling public inquiries. Errors in judgment could cause significant financial hardships for property owners, businesses and tenants as well as extreme embarrassment and/or liability for the City of Indianapolis.