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• South Florida Business Journal, Best Places to Work 2024

• Inc. 5000 Fastest-Growing Private Companies in America 2024

• 2024 Black Book Awards, ranked #1 EHR in 11 Specialties

• 2024 Spring Digital Health Awards, “Web-based Digital Health” category for EMA Health Records (Gold)

• 2024 Stevie American Business Award (Silver), New Product and Service: Health Technology Solution (Klara)

Who we are:

We Are Modernizing Medicine (WAMM (https://www.youtube.com/watch?v=NspiqEzcgRQ&t=2s) )! We’re a team of bright, passionate, and positive problem-solvers on a mission to place doctors and patients at the center of care through an intelligent, specialty-specific cloud platform. Our vision is a world where the software we build increases medical practice success and improves patient outcomes. Founded in 2010 by Daniel Cane and Dr. Michael Sherling (https://www.modmed.com/company/leadership/) , we have grown to over 3400 combined direct and contingent team members serving eleven specialties, and we are just getting started! ModMed is based in Boca Raton, FL, with office locations in Santiago, Chile, Berlin, Germany, Hyderabad, India, and a robust remote workforce with team members across the US.

The Office Manager is responsible for supporting the People Experience team's initiatives, including office administration, facilities management, special events, onboarding, recognition, process improvement and logistics.

Your Role:

• Event Management:Assist with planning events, projects, and/or talent engagement initiatives to promote organizational culture

• Execute program content by focusing on and expanding corporate themes; follow educational and entertainment principles, and obtain leadership approvals

• Coordinate event/meeting space according to requirements; schedule deliveries and schedule external contract service providers when needed

• Assist with the Modernizing Medicine Employee Recognition program

• Transportation Management:Managing the daily cab roaster by continuous vendor and employee coordination, ensuring timely pickups and drop-offs

• Managing the escort vendor/ escorts for the drop service

• Optimizing efficiency and ensuring a seamless experience with transport and escort services

• Resolving transport and escort related complaints and issues

• Ensuring the safety and security of the employees commuting by office transport

• Office Administration and Facilities Management:Coordinate the company-wide perks (catering, beverages, snacks)

• Coordinate facility and maintenance requests with managed service providers

• Oversee facility maintenance, repairs, safety and security, ensuring a safe and a comfortable work environment

• Vendor management:Building vendor relationships and managing vendors, placing orders for office inventory like stationery, employee gifting, other swags as needed

• Inventory procurement by negotiating prices/costing and making sure to get the cost effective best in-class services and products

• Team and data Management:Managing the reception staff to make sure guests have the best experience visiting ModMed India

• Maintain confidentiality of organizational, guests/visitors and employee-related information

• Inventory Management:Managing office inventory and assets and keeping the inventory tracker up to date

• Accountable for safety of the office inventory and assets

• Conducting regular inventory audits and reconciling discrepancies

• Budget and Invoice Management:Assist in budget preparation and monitor expenditures related to office supplies, facilities, and administrative functions

• Identify cost-saving opportunities without compromising quality

• Validating the vendor invoices, coordinating for approvals with the leadership team and payment follow ups with the finance/accounts team

• Travel bookings:Managing the leadership visits, travel bookings like tickets, stay etc and planning the itinerary for the leadership visits

Skills & Requirements:

• 4-5 years of relevant experience or an equivalent combination of experience and education

• Excellent written and verbal communication skills

• Proficiency in Google Suite, Microsoft Word, Excel, PowerPoint and Gmail

• Excellent organizational, multi-tasking, and time management skills

• Ability to interact with clients and employees in an approachable and professional manner

• Minimal travel is required, including some weekends

• Being detailed-oriented a must

ModMed Benefits Highlight:

At ModMed, we believe it’s important to offer a competitive benefits package designed to meet the diverse needs of our growing workforce. Eligible Modernizers can enroll in a wide range of benefits, including:

• Comprehensive medical, dental, and vision benefits, including a company Health Savings Account contribution,

• 401(k): ModMed provides a matching contribution each payday of 50% of your contribution deferred on up to 6% of your compensation. After one year of employment with ModMed, 100% of any matching contribution you receive is yours to keep.

• Generous Paid Time Off and Paid Parental Leave programs,

• Company paid Life and Disability benefits, Flexible Spending Account, and Employee Assistance Programs,

• Company-sponsored Business Resource & Special Interest Groups (https://www.modmed.com/company/social-responsibility/) that provide engaged and supportive communities within ModMed,

• Professional development opportunities, including tuition reimbursement programs and unlimited access to LinkedIn Learning,

• Global presence and in-person collaboration opportunities; dog-friendly HQ (US), Hybrid office-based roles and remote availability for some roles,

• Weekly catered breakfast and lunch, treadmill workstations, Zen, and wellness rooms within our BRIC headquarters.