The Onboarding Specialist provides support to the Recruiting Team in addition to other areas of the Human Resources Department as needed

ESSENTIAL FUNCTIONS

• Ensure a smooth new hire process for new and existing candidates.
• Adhering to all HIPPA and Internet security regulations.
• Communicating the receipt of time sensitive documents.
• Monitoring the progress of onboarding and acting as the main point of contact for all issues related to documentation management.
• Continuously provide professional assistance for each new onboarding requirement.
• Coordinate orientation with remote and local new hires and managers to ensure all participants have relevant information for a successful orientation.
• Data Entry / Management
• Employee Relations
• Perform I-9 verification
• Assist with Pre-Employment Credentials for new hires.
• Assist in the planning and execution of company events
• Other duties as assigned

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

KNOWLEDGE, SKILLS, and ABILITIES:

• Accuracy and attention to detail. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Strong Interpersonal skills to work effectively and cooperatively with teammates and all levels of management
• Must be trustworthy - will handle confidential information routinely
• Ability to use general office equipment such as fax, phone, copier, scanner, printers, etc.
• Ability to learn and understand corporate policies and procedures and how they relate to goals.
• Ability to perform basic mathematical computations
• Ability to multi-task

QUALIFICATIONS:

• High School Diploma or equivalent At least one year of task related experience
• Familiarity with Microsoft Office (Word, Excel, PowerPoint) and the ability to learn additional software programs.
• Must possess effective oral and technical written communication skills to clearly communicate information to others.
• Strong professional customer service skills, including active listening, prompt service and follow-up.

HIGHLY PREFERRED Prior experience with Workday software.

PREFERENCE STATEMENT Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter he scope of work within the framework of this job description at any time without prior notice.