Senior Administrative Assistant / Office Manager

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Date:Dec 12, 2024

Location: Houston, TX, US, 77002

Company: W. R. Grace & Co.

Annual Wage Range:$58,400.00 - $80,300.00

Other Compensation: Eligibility for the Short-Term Incentive program and other applicable bonuses

Benefits:U.S. Employee Benefits Summary (grace.com) (https://grace.com/people-and-careers/benefits/us-employee-benefits-summary/)

Final salary and compensation will be based on several factors including candidate qualifications and experience, geographical location, market, and business considerations.

Job Description

Grace is seeking aSenior Administrative Assistantto join our Facilities Services Team in Houston, TX. This role reports to the VP of Manufacturing and offers a dynamic work environment where you will support a diverse and highly effective team that embodies our company's values.

About W. R. Grace: W. R. Grace & Co. is a leading global specialty chemical company, renowned for its innovative solutions and high-performance materials. With a rich history dating back to 1854, Grace operates in over 60 countries, providing essential products and technologies that improve the quality of life for people around the world.

Job Overview: In this dual role, you will provide senior-level administrative support to the VP of Manufacturing while also managing the Houston office as an Office/Facilities Manager. The position is based at the Two Allen Center in downtown Houston, offering paid parking at the Allen Center Garage and follows an on-office Monday to Friday, 40-hour work week schedule. The ideal candidate will be experienced in handling a wide range of administrative tasks and will be able to work independently with little or no supervision.

Responsibilities

• Provide administrative and office support to the Houston office teams.

• Greet clients, visitors, and guests; facilitate check-in and direct them to the appropriate location.

• Manage the site badge system, including tracking and issuing badges.

• Maintain Ariba purchase requisitions and vendor files (invoices, contracts, proposals).

• Order office supplies and materials as needed.

• Assist in onboarding new vendors and handling vendor payment inquiries.

• Create check requests in SAP for vendor payments.

• Dispatch and close out work orders via CMMS.

• Coordinate janitorial service requests and schedules with contractors.

• Serve as the local point of contact with building management for tenant-related activities (emergency preparedness, security, parking).

• Answer, screen, and direct phone calls; take messages and schedule appointments.

• Retrieve and distribute mail, documents, packages, and courier deliveries.

• Assist HR with administrative tasks, including onboarding and exits.

Required Qualifications

• High school diploma or equivalent

• Must have held a full-time role in a professional setting

• Must be well-organized, flexible, and able to plan, prioritize, and deliver tasks on time.

• High initiative to solve problems and attention to detail.

• Excellent computer skills, with strong knowledge of Microsoft Office Suite (including Excel) and SharePoint.

• Strong interpersonal skills, including verbal and written communication.

• Ability to secure confidential information and display a high degree of confidentiality and professionalism

Preferred Qualifications

• 2-year or 4-year degree is preferred.

• The ability to interact with staff (at all levels) in a fast-paced environment and have the ability to exercise judgment is essential.

• Knowledge of Ariba and SAP preferred.

• The candidate must be proactive, resourceful, efficient, and be able to work under pressure with a high level of professionalism.

Benefits

• Medical, Dental, Vision Insurance

• Life Insurance and Disability

• Grace Wellness Program

• Flexible Workplace

• Retirement Plans

• 401(k) Company Match – Dollar to dollar up to the first 6%

• Paid Vacation and Holidays

• Parental Leave (salaried only)

• Tuition Reimbursement

• Company Donation Match Program

• U.S. Employee Benefits Summary (grace.com) (https://grace.com/people-and-careers/benefits/us-employee-benefits-summary/)

Grace is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Grace via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Grace. No fee will be paid in the event the candidate is hired by Grace as a result of the referral or through other means.

Nearest Major Market:Houston

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