Facilities Manager

Council: Girl Scouts Of San Jacinto Council

Job Location: TX - Houston

Salary Range: To Be Determined

Employment Type: Full-Time (Regular)

Job #: 8376

Post Date: 8/28/2024

Job Summary

The Facilities Manager provides leadership to the Facilities Department in collaboration with the Director of Facilities and Services and leads planning, utilization, processes and procedures, project management and strategic partnerships for the department. Also supervises centralized administrative support to all facilities (inventory, vendors, asset management, etc.).

Essential Duties and Responsibilities include the following and other duties as assigned.

• Supports the Director of Facilities and Services to recruit, onboard, and train Facilities staff. Supervise assigned staff including implementing and appraising performance standards ensuring compliance with Girl Scouts of San Jacinto policies. Provide for maintenance, security, janitorial services, storage and deliveries at all service centers and other properties as appropriate including monitoring service contracts to meet code requirements and safety standards. Update bids and contracts annually.

• Develop and oversee processes for strategic partnerships leveraging council properties and increasing utilization. Partner with all council department volunteers and staff to develop and implement property strategies that support the Council’s needs and provide training and site visit support as needed.

• Develop, maintain and oversee consistent processes and procedures where appropriate across the Girl Scout office and meeting facilities portfolio to support maintenance requests, asset acquisition/disposition, asset tracking, inventory, safety and emergency procedures, management of property management software, utilization reporting, etc.

• Support the development of integrated tactical and strategic plans related to Council properties that support program and volunteerism objectives, the National Program Portfolio and Girl Scout Leadership Experience, and provide for stewardship of the Council’s resources.

• Working with the Director of Facilities and Services, managing major Council capital projects including design, build, construction management, reporting to funders, partnership with the Properties Committee, etc.

• Inspects work in progress to ensure that workmanship conforms to specifications and adheres to construction schedules.

• Contribute to the development of capital and operating budgets and monitor projects and expenditures.

• Maintain American Camp Association certification at day camp and other designated camp properties.

• Facilitate employee moves and space assignment/planning.

• Establish and monitor safety and security procedures for maintaining a safe work and program environment as well as emergency response protocols including periodic drills, inspections, code compliance, and safety education and awareness training for Council staff or volunteers as appropriate.

• Oversee documentation of Council properties including inventory, equipment and assets, facilities, grounds, replacement schedules, and other asset documentation and ensure accuracy of such documents.

• Support fundraising initiatives for all facilities through site visits, recognitions and compliance with funding requirements, and assist in development of plans for volunteer engagement in property related activities. Provide support to the Council properties committee and assigned projects and initiatives.

• Monitor and manage utilities consumption/contracts across all facilities.

• Develop and administer assigned mission center operating and capital budgets.

• Maintain current understanding of and provide leadership to some of the Facilities department that aligns with key Council and Girl Scout strategies, initiatives, and programs.

• Support a collaborative and cross-functional work environment through open communication, collaboration, sharing of expertise, problem solving and support of Council strategies, initiatives and programs.

• Serve as resource to staff and volunteers concerning Resource Centers, offices and Scout Houses.

• Manages daily duties of contract security/reception provider and contract janitorial services.

• Prepare all requested reports and paperwork in designated time frames.

• Prepare for and participate in supervisory conferences and staff meetings.

Special Instructions

For more information, please contact the council directly.

How to Apply

Find job information on https://www.gssjc.org/en/get-involved/careers.html

Leslie Hamilton, Payroll Specialist/Human Resources

713-292-0278

lhamilton@sjgs.org

Girl Scouts of San Jacinto Council

3110 Sw FreewayHouston, TX 77098

Phone #: 713- 292-0300Toll Free Phone #: 800-392-4340 Web Site: www.gssjc.org