ADMINISTRATIVE SPECIALIST

Print (https://www.governmentjobs.com/careers/houston/jobs/newprint/4712723)

Apply



ADMINISTRATIVE SPECIALIST

Salary

$52,000.78 - $67,730.78 Annually

Location

1200 Travis

Job Type

Full Time

Job Number

35454

Department

HOUSTON POLICE DEPARTMENT

Opening Date

11/06/2024

Closing Date

11/12/2024 11:59 PM Central

• Description

• Benefits

• Questions

POSITION OVERVIEW

Applications accepted from: ALL PERONS INTERESTED

Job Classification: ADMINISTRATIVE SPECIALIST

Posting Number: PN# 35454

Division: OFFICE OF COMMUNITY AFFAIRS

Reporting Location: 1200 TRAVIS ST.

Workdays & Hours: MONDAY - FRIDAY; 8 AM – 4 PM*

*Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

Performs varied professional administrative functions in the research, development, interpretation and implementation of the assigned department’s fiscal and operational policies and procedures.

RESPONSIBILITIES:

• Interprets and disseminates administrative policies and procedural revisions for staff implementation.

• Provides guidance to department staff in various activities necessary to attain operational goals.

• Composes correspondence, directives, speeches, etc.; prepares drafts on various departmental matters and edits material as required.

• Prepares and analyzes the department’s annual budget and budget revisions; manages expenditures and monitors line items balances.

• Responds to written and telephone inquiries, requests and complaints from the general public.

• Conducts studies of department organization and operation; coordinates preparation of report on findings and offers recommendations concerning various problems.

• Represents department head at designated conferences, meetings, and public events.

• Assists, as needed in producing public information activities, including preparing news releases, brochures, visual presentations, etc.

• Participates in special projects as assigned.

• All duties and responsibilities may not be included in the above job description.

WORKING CONDITIONS

The position is physically comfortable; the individual has discretion about walking, standing, etc.

There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

“Must be able to pass a criminal background check, obtain and maintain federally mandated security clearance where required.”

If applicable, the applicant’s past performance evaluations, past and present supervisory recommendations, and/or Internal Affairs complaint history will be reviewed and considered

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS

Requires a Bachelor’s degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS

Three years of administrative experience are required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

None.

PREFERENCES

The ideal candidate should excel in administrative support within a communications unit, with a focus on managing schedules, setting up meetings, and coordinating calendar entries efficiently. Strong organizational skills are essential for maintaining confidential files and handling sensitive information discreetly. The preferred candidate will demonstrate experience in supporting leadership with polished communication skills, both written and verbal, and will be comfortable preparing and organizing materials for meetings, drafting correspondence, and assisting in the coordination of public information materials. Attention to detail and the ability to manage multiple priorities in a fast-paced environment are highly valued.

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED

Department may administer skills assessment test.

SAFETY IMPACT POSITION NO

SALARY INFORMATION

Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.

Pay Grade 20

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (713-308-1228).

If you need special services or accommodations, call (713-308-1228). (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE – Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical

• Dental

• Vision

• Wellness

• Supplemental Insurance

• Life insurance

• Long-term disability

• Retirement pension

• 457 deferred compensation plan

• Employee Assistance Program

• 10 days of vacation each year

• 11 city holidays, plus one floating holiday

• Compensable Sick Leave

• Personal Leave

• Flexible schedules

• Hybrid-Telework for eligible positions

• Professional development opportunities

• Transportation/parking plan

• Section 125 pretax deductions

• Dependent Care Reimbursement Plan

• Paid Prenatal, Parental and Infant Wellness Leaves

• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

What is the highest level of education you have obtained?

• Less than High school diploma/GED

• High School Diploma/GED

• Associate's Degree

• Bachelor's Degree or higher

  02

  If you answered that you have a college degree what was your field of study?

• Business Administration

• Liberal Arts

• A related field of study

• A non-related field of study

• I do not have a degree

  03

  If selected "a related field of study" or "a non-related field of study", please indicate the degree you have obtained ("See resume" is not acceptable. If statement does not apply please type N/A)

  04

  How many years of professional administrative experience do you have?

• Less than 3 years

• 3 years but less than 5 years

• 5 years but less than 7 years

• 7 years or more

• No experience

  05

  Please indicate your level of proficiency in Microsoft Office products (such as Word, Excel, PowerPoint, Outlook).

• Beginner

• Intermediate

• Advanced

• None of the above

  06

  How many years of experience do you have in an administrative roles or office environments?

• Less than 2 years of experience

• 2-4 years of experience

• 5 or more years experience

• I have no experience

  07

  Are you currently a City of Houston employee?

• No

• Yes

  08

  Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes

• No

  Required Question