Administrative Coordinator

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Administrative Coordinator

Salary

$65,962.00 - $82,089.54 Annually

Location

611 Walker Street

Job Type

Full Time

Job Number

36403

Department

Houston Public Works

Opening Date

02/25/2025

Closing Date

3/4/2025 11:59 PM Central

• Description

• Benefits

• Questions

POSITION OVERVIEW

Applications accepted from: All Persons Interested

Service Line: Houston Public Works

Reporting Location: 611 Walker, 25 fl.

Workdays & Hours: Monday-Friday/7:00am - 4:00pm*

*Subject to change

DEPARTMENT DUTIES AND RESPONSIBILITIES:

Houston Public Works (https://www.houstonpublicworks.org/) is the largest and most diverse public works department in the country. Our diversity is our biggest asset, and together we create a strong foundation for Houston to thrive.

Our department employs over 4200 public servants and is home to five service lines (Capital Projects, Customer Account Services, Houston Permitting Center, Houston Water, and Transportation and Drainage Operations) and two Service Line Support Teams (Financial Management Services and the Director’s Office).

We work with a focus on customer service, safety, and a commitment to our 5 to thrive values of respect, ownership, communication, integrity, and teamwork.

These duties and responsibilities are aligned with our 5 to thrive values.

Respect – we listen and care.

Ownership – we find solutions, instead of excuses.

Communication – we are reliable and clear.

Integrity – we are truthful and keep our word.

Teamwork – we work together.

On behalf of the Houston Water Director, you will organize and schedule meetings between City staff and with outside entities, and elected officials. Throughout the day, you will prepare, edit, and revise various types of correspondence, manuals, presentations, and reports. As a part of your core responsibilities, you will work closely with management to establish procedures, consistency, and workflow accuracy that increases the productivity of our employees and the efficiency of our operation. As you interface professionally with all levels of the organization, your ability to multi-task in a fast-paced environment that is deadline driven will be key.

SERVICE LINE OVERVIEW Houston Water (https://www.houstonpublicworks.org/houston-water)

Houston Water has over 1800 employees and is made up of Drinking Water Operations, Planning, Regulatory Compliance, Resources and Client Services, and Wastewater Operations. Our mission is to provide water to the City of Houston with 100% customer satisfaction and 100% employee satisfaction. This includes the production and distribution of over 146 billion gallons of water per year and the treatment of over 90 billion gallons per year of wastewater. That is enough to fill the Astrodome four times per day with fresh water and over twice per day with wastewater.

POSITION OVERVIEW Administrative Coordinator

The Administrative Coordinator is a leader within the service line who will be the expert for the administrative processes and procedures within the service line. This position is in the Houston Water Director’s Office and will provide direct administrative support to the Houston Water Director. The person in this role will be responsible for providing professional administrative functions requiring confidentiality, professionalism, and quality customer service.

WORKING CONDITIONS

The position is physically comfortable; the individual has discretion about walking, standing etc.

This is a Houston Public Works position at the Tier II Level.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS

Requires a Bachelor's degree in Business Administration, Liberal Arts, or a closely related field.

EXPERIENCE REQUIREMENTS

Five years of administrative experience are required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

None

PREFERENCES

Preference shall also be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED: None

However, the department may administer a skills assessment test.

SAFETY IMPACT POSITION: No

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

PAY GRADE 24

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-395-2976.

If you need special services or accommodations 832-395-2976 (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical

• Dental

• Vision

• Wellness

• Supplemental Insurance

• Life insurance

• Long-term disability

• Retirement pension

• 457 deferred compensation plan

• Employee Assistance Program

• 10 days of vacation each year

• 11 city holidays, plus one floating holiday

• Compensable Sick Leave

• Personal Leave

• Flexible schedules

• Hybrid-Telework for eligible positions

• Professional development opportunities

• Transportation/parking plan

• Section 125 pretax deductions

• Dependent Care Reimbursement Plan

• Paid Prenatal, Parental and Infant Wellness Leaves

• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Please select the scenario that describes your level of education.

• High School Diploma/GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree or higher

• None

  02

  How many years of professional administrative experience do you have?

• Less than 5 years of experience

• 5 years less than 7 years or experience

• 7 years less than 9 years of experience

• 9 years or more years of experience

• No experience

  03

  What is your level of proficiency with the following software applications?

• BASIC MICROSOFT OFFICE SUITE: Create a new document, enter text, and save it; navigate in a document and perform a search; format cells, rows, and columns; modify a database and insert data from another; application; create title and bullet slides; work with text, drawn objects, and drawing tools.

• INTERMEDIATE MICROSOFT OFFICE SUITE: Create mail merges, sort and filter them; customize toolbars; run and record Macros; filter data and manage a filtered list; create and modify some Macro commands; create, modify, and format charts; create basic Macros to automate forms and data entry; customize the appearance and functionality of reports; use hyperlinks and perform data integration.

• ADVANCED MICROSOFT OFFICE SUITE: Manage Macro commands, create dialogue boxes, and understand the notions of Visual Basic application programming; use advanced functions (Names, VLOOKUP, IF, IS); work with Pivot Tables; manage Macro commands: concepts, planning, operations, execution, modification, interruption; use TEAMS to create a public function or event procedures, or add general procedures in a form module; plan and examine an application, develop a distributed application design.

• None of the above

  04

  Please give a brief example of your experience handling confidential information. (Please do not enter "see resume" as a response as this may delay your application.)

  05

  Please select all software you are proficient with. (Check all that apply)

• Microsoft Word

• Microsoft Excel

• Microsoft Outlook

• Microsoft PowerPoint

• Microsoft Access

• Microsoft Teams

• NeoGov

• Acrobat Adobe

• SAP

• None of the above

  06

  How many years of experience do you have as a cost center manager within the City of Houston?

• Less than 3 years

• 3 to 5 years

• More than 5 years

• None of the above

  07

  How many years of experience do you have with records retention within the City of Houston?

• less than 5 years of experience

• At least 5 years, but less than 7 years of experience

• At least 7 years, but less than 9 years of experience

• At least 9 years, but less than 11 years of experience

• More than 11 years of experience

• None

  08

  Please provide an explanation of the experience listed in the above question. (Please do not enter "see resume" as a response as this may delay your application.)

  09

  Please give an example of your experience compiling data and creating reports. (Please do not enter "see resume" as a response as this may delay your application.)

  10

  Have you completely and truthfully answered question #9 on the application regarding employment gaps? (failing to clarify employment gaps may result in the disqualification or delay of your application.)

• Yes

• No

  11

  Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes

• No

  Required Question