Position Summary

An administrative assistant provides support to ensure efficient operation of an office or department. They perform various administrative tasks, including answering phones, organizing files, attendance, reports, updating documents and information, scheduling appointments, and maintaining office supplies. They also handle correspondence, assist with project management, and coordinate meetings and events. Strong organizational and communication skills are essential for this role. Posted position does not allow for sponsorship or relocation support.

Essential Responsibilities

• Duties include general clerical, reception, project-based work, and to project a professional company image through in-person, email, and phone interaction.

• Answer telephones and emails, transfer to appropriate staff member

• Take detailed phone messages and forward to appropriate staff member

• Create and modify documents with MS Office tools

• Perform general clerical duties to include, but not be limited to the following: photocopying, faxing, emailing and filing

• Order office and shop supplies as needed

• Coordinate and maintain key records of office personnel, such as cell phone number and company credit card numbers

• Set-up and coordinate meeting spaces and attendee list as may be required

• Support staff in assigned project-based work

• Set-up accommodations for company visitors

• Support the development and updating of QC/QA metrics.

• Set-up accommodations for company visitors

• Build relationships with various internal customers throughout the company; including the QC team, engineering, project management, manufacturing management and shop personnel.

• Regular interaction with: QA Manager, QC Lead, QC Inspectors, Engineering, Project Management, Manufacturing Management, Shop Personnel and Purchasing.

• Ability to work and interact with all levels of the organization.

• Ability to effectively write, speak and generally communicate to engage employees, management, and others in a productive and credible manner

• Exemplify a professional demeanor as well as a demonstrated commitment to continuous improvement of processes.

• Ability to prioritize and manage multiple tasks simultaneously.

• Demonstrate a sense of urgency along with action-oriented work ethic.

• Self-starter with a drive to succeed

• Ability to promote a positive culture.

• Upload Labor hours for project budgets.

• Maintain KPI power point and department reports for weekly operations meeting.

• Communicate the necessary completion of the incomplete documentation with the responsible departments or disciplines and keep a log to check progress.

• Check and verify hard copy documentation is completed and filed electronically

• Update QC Board with updates and changes for real time accuracy.

• Update project status in P6

• Daily attendance activities (approving time, PTO approval, maintaining schedules, etc.)

Minimum Qualifications

• High School Diploma or equivalent

• 0-2 years of previous clerical service

Skills, Abilities & Other Requirements

• Computer skills.

• Oral and written communication skills

• Interpersonal skills.

• Ability to understand and follow directions.

Working & Environmental Conditions

Working Conditions

• Temperature controlled working environment. Some outside activities may be required.

• This position may travel out-of-town to attend training and meetings.

• Typical office environment: may experience minor discomfort from extensive use of a computer display and keyboard; travel between buildings on campus and between campuses.

Physical Requirements

• Maintaining body equilibrium and agility to prevent falling when walking, standing, crouching, ascending or descending stairs.

• Sitting, standing and walking for long periods of time.

• Typing, punching or applying pressure to an object with fingers and palm.

More Information

This job description outlines the essential functions of the job and does not contain a comprehensive list of all possible responsibilities, tasks, and duties.

#LI-CAB

In our 70+ year history, Powell has always known that our employees are at the heart of our success. Without question, we have the most talented people in all parts of our organization. As a manufacturer, we recruit and hire experienced and knowledgeable applicants to ensure our product is engineered, fabricated and assembled to customer specifications!

Powered by Innovation - Powell’s culture has and will always be founded in our "can do" attitude. If we can imagine it, we can do it. Become a part of our story, and let us help you write yours. Hard work pays off in all of our teams, with opportunity for advancement and promotion without sacrificing work-life balance. Successful candidates must have a legal authorization to work in the United States on a full-time basis, with only those candidates selected for interview contacted.

We are an Affirmative Action and Equal Opportunity Employer/Vet/Disability

If you need an accommodation in the hiring process, you may contact 713.378.2685. Application status inquiries will not be accepted in this manner.